Administrative Assistant

Make your mark for patients

We are looking for an organized collaborative and detail-oriented Administrative Assistant to join our Global Pharmacovigilance team based in our Research Triangle Park (RTP) North Carolina office.

About the role

You will provide comprehensive administrative and operational support within a global regulated function. You will coordinate meetings travel documentation communications onboarding purchasing activities contracts and shared information. Your attention to detail discretion and ability to collaborate across regions will help the team deliver accurate timely and compliant support.

Who youll work with

You will work closely with department leaders team members and global stakeholders. You will also collaborate with Finance Procurement Legal external vendors and healthcare professional consultants to coordinate activities and resolve administrative or process-related issues.

What youll do

• Coordinate complex meetings schedules materials technology catering and follow-up activities
• Arrange domestic and international travel accommodations documentation and detailed itineraries
• Support employee onboarding offboarding shared mailboxes and departmental records
• Coordinate purchasing requests vendor set up contracts invoices and consultant payments
• Maintain accurate trackers reports collaboration sites and inspection-ready documentation
• Prepare departmental communications leadership updates newsletters metrics and meeting materials

Interested For this role were looking for the following

Minimum requirements

• Bachelors degree or an equivalent combination of education and relevant experience
• 3-5 years of administrative assistant experience supporting at least 10 employees in a global environment
• Digital fluency: Uses Outlook Teams Excel Word SharePoint Copilot and relevant internal systems effectively while validating outputs for accuracy and completeness
• Demonstrated success handling confidential information within a regulated environment
• Strong written and verbal communication skills in English
• Ability to manage competing priorities independently with accuracy/attention to detail comfortable dealing with a changing environment and shifting priorities
• Demonstrated ability to independently manage multiple priorities deliverables and ensuring work progresses efficiently from initiation to completion
• Proven experience maintaining organized tracking tools communicating timely updates to stakeholders and proactively escalating issues with proposed solutions to mitigate risks and avoid delays

Preferred requirements

• Administrative experience within the pharmaceutical or research and development industry
• Experience supporting finance procurement contract review or vendor-management activities
• Proficiency with Adobe Concur MobileXpense or comparable expense-management systems
• Flexibility to occasionally work outside typical U.S. business hours

This positions reasonably anticipated base salary range is $63200-$83000. The actual salary offered will take into account related knowledge skills experience and location among other factors and may fall outside the expected range.

Are you ready to go beyond to create value and make your mark for patients If this sounds like you then we would love to hear from you!

About us
UCB is a global biopharmaceutical company focusing on neurology and immunology. We are over 9000 people in all four corners of the globe inspired by patients and driven by science.

Why work with us
At UCB we dont just complete tasks we create value. We arent afraid to push forward collaborate and innovate to make our mark for patients. We have a caring supportive culture where everyone feels included respected and has equal opportunities to do their best work. We go beyond to create value for our patients and always with a human focus whether thats on our patients our employees or our planet. Working for us you will discover a place where you can grow and have the freedom to carve your own career path to achieve your full potential.

At UCB weve embraced a hybrid-first approach to work bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employment decisions will be made without regard to any characteristic protected by applicable federal state or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment your employment with UCB or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws orders and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.