Administrative Assistant

Servpro

Job Location:

Pewaukee, WI - USA

Yearly Salary: USD 40000 - 55000

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

Health insurance
Opportunity for advancement
Paid time off
Vision insurance
401(k)
401(k) matching
Bonus based on performance
Company parties
Competitive salary
Dental insurance

SERVPRO of Pewaukee & Sussex is hiring an Administrative Assistant!

Benefits

SERVPRO of Pewaukee & Sussex offers:

Competitive compensation
Superior benefits
Career progression
Professional development

And more!

As an Administrative Assistant you would be asked to assist office teammates and all customers by handling office tasks providing polite and professional assistance via phone and e-mail and generally being a helpful and positive presence in the workplace.

Key Responsibilities

Perform fundamental daily administrative tasks to assist the office team
Coordinate crew and job scheduling
Perform detailed and accurate data entry
Assist other departments as needed

Position Requirements

High school diploma/GED (preferred)
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Skills/Physical Demands/Competencies

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files open filing cabinets and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law

Each SERVPRO Franchise is Independently Owned and Operated.

All employees of a SERVPRO Franchise are hired by employed by and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by jointly employed by agents of or under the supervision or control of Servpro Industries LLC or Servpro Franchisor LLC (the Franchisor) in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Potential Job Duties & Responsibilities include:

Administrative operations Running the day-to-day office front-desk/reception oversight mail and correspondence calendar and meeting coordination and general administrative support

Facilities & supplies Ordering and managing office supplies (Alyssa does a full kitchen inventory and helps maintain office supplies) and equipment maintaining the physical office space coordinating repairs and managing office-related vendors (janitorial utilities service contracts).

Records & information management Maintaining filing systems (physical and digital) document control and retention data entry oversight and keeping records organized and retrievable.

Communications & scheduling Managing phone systems routing communications coordinating travel and events and scheduling across the team.

Financial support Petty cash expense tracking light bookkeeping and Payroll Processing.

Talent acquisition Writing job descriptions posting openings sourcing candidates screening interviewing extending offers and running background checks and drug screening. (Currently we are utilizing Career Plug)

Onboarding & offboarding New-hire paperwork orientation I-9/E-Verify and work-authorization benefits enrollment and the full separation process (final pay equipment return exit interviews unemployment claims). Desk/equipment setup for new hires according to the position.

Compensation & benefits Administering health dental retirement and other benefits; managing open enrollment; pay-structure and compensation decisions; and coordinating or running payroll.

Compliance & risk Insurance renewals SERVPRO Corporate APA Validation Background checks Employment-law compliance workers compensation and injury reporting maintaining the employee handbook and required postings and audit readiness.

HR records & systems Maintaining personnel files time-and-attendance and leave/PTO tracking and managing the HRIS.

Invoicing & billing Generating invoices ensuring pricing and estimates reconcile (in restoration: reconciling against Xactimate or other estimating output) and making sure documentation supports the charges before billing goes out.

Accounts receivable & collections Tracking receivables running aging reports following up on outstanding balances managing collections and applying payments/deposits.

Insurance & claims billing Submitting billing to carriers working with adjusters on payment assembling final documentation packages to accompany final invoices and negotiating with third-party reviewers to secure full payment.

Disputes & inquiries Handling billing disputes resolving customer/carrier questions and managing credits and adjustments.

Compensation: $40000.00 - $55000.00 per year

Picture yourself here fulfilling your potential.

At SERVPRO you can make a positive difference in peoples lives each and every day! Were seeking self-motivated proactive responsible and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2000 franchises all over the country finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO Franchise are hired by employed by and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by jointly employed by agents of or under the supervision or control of Servpro Franchisor LLC in any manner whatsoever.

Required Experience:

Junior IC

Benefits:Health insuranceOpportunity for advancementPaid time offVision insurance401(k)401(k) matchingBonus based on performanceCompany partiesCompetitive salaryDental insuranceSERVPRO of Pewaukee & Sussex is hiring an Administrative Assistant!BenefitsSERVPRO of Pewaukee & Sussex offers:Competitive ...