Administrative Assistant

MalaceHR is seeking an organized and dependable Administrative Assistant to provide high-level administrative and clerical support within a professional office environment. This position will be responsible for managing information requests maintaining records preparing documents and supporting day-to-day office operations.

The ideal candidate will have strong communication and organizational skills the ability to manage multiple priorities and experience with Microsoft Office applications.

• Perform general office duties including ordering supplies maintaining records management systems and assisting with basic bookkeeping functions.
• Prepare invoices reports memos letters financial statements and other business documents.
• File organize maintain and retrieve corporate documents records and reports.
• Open sort and distribute incoming correspondence including emails mail and other communications.
• Prepare responses to routine correspondence and route inquiries to the appropriate individuals or departments.
• Conduct research and handle information requests as needed.
• Maintain organized and confidential files and information.
• Provide general administrative support to ensure efficient daily office operations.
• Communicate professionally with internal team members clients vendors and other stakeholders.
• Assist with additional administrative and clerical duties as assigned.

• High school diploma or GED required.
• 24 years of administrative clerical or office support experience.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask and prioritize responsibilities effectively.
• Strong customer service and interpersonal skills.
• Ability to work independently with minimal supervision.
• Ability to handle sensitive and confidential information appropriately.
• Proficiency with Microsoft Office applications including Word Excel and PowerPoint.
• Strong attention to detail and accuracy.