Administrative Assistant MCL

*This is a hybrid position and must be located within 100 miles of the Rochester MN campus*

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling coordination and follow-up tasks for meetings events and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites web pages databases spreadsheets social media accounts; answering telephones and providing related follow- through. Exhibits initiative proficiency and adaptability to optimize the time of those supported. Strong organizational communication and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software telecommunication and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This position is not eligible for visa sponsorship/we will not transfer of sponsor a visa for this role. Also Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

2-year commitment to the role is required.

Position requires high school diploma or G. E. D. with a minimum of two years experience in an administrative support role

OR one-year degree/diploma in an administrative business

OR medical-related program with a minimum of one-year experience in an administrative support role

OR an associates degree in an administrative business or medical-related program.

Additional Qualifications:

• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination creating/transcribing correspondence/documents and utilization of business-related software to produce databases spreadsheets presentations etc.
• Possess high-level skills in organization customer service professionalism interpersonal relations written and oral communication and the ability to prioritize frequently and quickly shift tasks and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making judgment and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• 
  Proficient application of English grammar punctuation and sentence structure. Prefer work-related experience within the last ten years.
  

Application Requirements (must attach)

• Cover Letter
• Resume
• Internal employees should attach their 3 more recent performance evaluations