Administrative Assistant

Administrative AssistantSummaryJoin our collaborative and fast-paced team as an Administrative this role you will provide administrative and operational support to ensure efficient office operations and help drive team success. The ideal candidate is highly organized detail-oriented proactive and self-sufficient with the ability to manage multiple priorities individual must be comfortable taking ownership of assigned tasks and small projects anticipating business needs supporting Accounts Payable activities and working with minimal supervision. The successful candidate will demonstrate strong judgment initiative professionalism and the ability to build effective working relationships across all levels of the FunctionsConduct daily administrative tasks and provide support to the Operations DutiesProvide administrative support to ensure efficient office phone calls direct callers to appropriate personnel sign for incoming packages and assist clients and visitors. Respond to emails and other digital travel arrangements and coordinate logistics. Submit and reconcile expense invoices support Accounts Payable activities and coordinate with vendors to ensure timely and accurate maintain and update information in databases spreadsheets and tracking meetings including scheduling room setup catering and Microsoft Office applications including Excel Word Outlook PowerPoint and Teams to create and maintain business documents and and coordinate small administrative and operational projects from planning through and maintain office equipment including printers copiers and other office opportunities to improve administrative processes and implement solutions that enhance with team members and provide support across departments as sound judgment and independently resolve routine issues with minimal sensitive and confidential information with discretion and in compliance with company to changing priorities while consistently meeting RequirementsHigh school diploma or equivalent; Associates degree proficiency in Microsoft Office Suite including Excel Word Outlook PowerPoint and organizational planning and time-management verbal and written communication -oriented proactive and forward-thinking with strong ability to manage multiple priorities and meet deadlines in a fast-paced to work independently take initiative and exercise sound judgment with minimal interpersonal skills and the ability to interact effectively with employees vendors clients and senior to maintain confidentiality and handle sensitive information with ExperienceCollege degree or equivalent combination of education and administrative office management project coordination or executive support experience in a construction office supporting Accounts Payable processes invoice management expense reconciliation or vendor developing and improving office processes filing systems and administrative UsBalfour Beatty US is an industry-leading provider of general contracting at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction our teams build unique structures and infrastructure that play a key role in how people live work learn and play in our teammates have an instinctive passion for innovation fueled by relentless curiosity lean practices and a drive to find a better way. Through Zero Harm we challenge the construction industrys assumptions about safety believing that no level of harm should happen to anyone as a result of our ranked among the nations largest building contractors by Engineering News-Record our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).The compensation for the Administrative Assistant position is $20.00- $28.00*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range and the range may be modified in the future. An employees pay position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance shift travel requirements any collective bargaining agreements and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus incentive or any other form of compensation that are allocable to a particular employee remains in the Companys sole discretion unless and until paid and may be modified at the Companys sole discretion consistent with the law and any applicable plan Beatty is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status genetic information age or any other characteristic protected by applicable federal state or local law.