Administrative Assistant (Intermediate)

5-Month Contract
On-site in Spring TX

ExxonMobil has been a leader in the energy sector for over 140 years. As ExxonMobil adapts to meet the increasing global demand for oil natural gas and refined products it is committed to playing a pivotal role in energy transition. ExxonMobils mission to fuel the world safely and responsibly has never been more important.

Together Raise and ExxonMobil are building teams that are rising to meet the worlds growing energy needs through the ExxonMobil Contingent Communitywhere skilled workers and unique contract opportunities meet.

Raise is taking applications for current openings like this one while building a diverse group of talent for future openings. When you apply for this role youll also be considered for upcoming positions that align with your skills and qualifications.

Note: Successful applicants will be employees of Raise Limited working at ExxonMobil facilities with both ExxonMobil employees and other contractors.

Overview

Provide comprehensive support to executives by managing schedules coordinating meetings and travel handling communications and facilitating effective business operations. This role requires exceptional organizational skills discretion sound judgment and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars including scheduling meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements.
• Organize special events if asked.
• Track action items and ensure timely follow-up on commitments.
• Support expense reporting purchasing and invoice processing.
• Coordinate onboarding activities and administrative support for the teams.
• Manage special projects and cross-functional initiatives as assigned.
• Anticipate managers needs and proactively resolve issues before they arise.
• Maintain accurate records reports and business documentation.

Qualifications

• Advanced calendar and time management
• Strong written and verbal communication
• Problem-solving and critical thinking
• Project coordination and organizational skills
• Attention to detail and accuracy
• Microsoft 365 proficiency (Outlook Excel OneNote) and SharePoint
• Ability to work independently and prioritize competing demands

Looking for meaningful work We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work which is why were a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply including people from traditionally underrepresented groups such as women visible minorities Indigenous peoples people identifying as LGBTQ2SI veterans and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: order to submit candidates for roles our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions) please contact us at 1 or

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