Administrative Assistant III

Please send your updated resume to com or apply online.

Job Title: Administrative Assistant III

Location: Binghamton NY (Onsite)

Duration: 12 Months Contract (40 hours per week)

Direct Client Need

Position Summary:

• The Administrative Assistant provides comprehensive administrative and operational support to the engineering team and leadership while serving as a central resource for site-wide business needs.

• This role requires professionalism sound judgment confidentiality and the ability to operate effectively in a fast-paced environment.

• This is an onsite role.

Job Responsibilities:

• Serve as the main point of coordination for day-to-day site needs and activities including supporting the Binghamton Facility Site Lead.

• Serve as a primary resource for general site inquiries visitor assistance and information routing; welcome visitors and ensure smooth site operations.

• Maintain facility wide distribution lists and organize general site documentation including safety information emergency response procedures and other reference materials.

• Coordinate onsite and offsite meetings events meals and employee engagement activities; plan and support morale-building initiatives.

• Manage digital signage and workplace displays to ensure information remains current and useful.

• Coordinate catering for meetings and events and assist with ordering and organizing office supplies business cards and shipping needs.

• Support onboarding activities by coordinating workspace assignments desk setup and new employee resources.

• Arrange domestic and international travel in accordance with company policies and assist with corresponding expense reports.

• Share site wide communications including announcements new hire welcomes and event updates.

• Provide calendar assistance to leaders and help coordinate customer visits onsite meetings and conference room usage.

• Assist with community involvement efforts including local community grants.

• Complete Denied Party Screenings as needed for business processes.

• Prepare meeting materials presentations reports and documents using the Microsoft Office Suite.

• Collaborate with other administrative professionals to ensure coordinated support across teams and functions.

• Perform additional administrative and project duties as business needs evolve.

Qualifications :

• Demonstrated ability to manage multiple tasks meet deadlines and adapt to changing priorities.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office Suite.

• Experience supporting multiple leaders or engineering organizations.

• Experience with Concur SAP Ariba SharePoint or similar administrative platforms.

• Strong customer service skills and the ability to remain calm under pressure.

• Ability to quickly learn new tools and technologies.

• Experience coordinating site-wide events or supporting facilities onboarding or operational tasks.

• High school diploma or AA/AS degree and at least four years of relevant administrative experience; or six years of experience without a degree.

• U.S. citizenship.

Additional Information :

Please send your updated resume to com or apply online.

Remote Work :

No

Employment Type :

Contract