Administrative Assistant II

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff for fit makes significant contributions to Howard Universitys overall mission.

At Howard University we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical dental and vision insurance plus mental health support
• Work-Life Balance: PTO paid holidays flexible work arrangements
• Financial Wellness: Competitive salary 403(b) with company match
• Professional Development: Ongoing training tuition reimbursement and career advancement paths
• Additional Perks: Wellness programs commuter benefits and a vibrant company culture

Join Howard University and thrive with us!

FUNCTION:

The purpose of this position is to perform a variety of intermediate
office/administrative support duties which require a thorough knowledge
of a function or functions within a department or work unit. The
incumbent will apply specialized functional knowledge to independently
analyze and respond to administrative matters within established limits.
General direction and supervision is typically received from a department
supervisor manager assistant/associate director or assistant/associate
dean.

NATURE AND SCOPE:
Internal contacts may include university administrators faculty staff
students and student organizations. External contacts may include
visitors vendors consultants alumni applicants and members of the
general public. The incumbent is expected to provide professional
courteous and responsive customer service while maintaining
confidentiality and exercising sound judgment.

PRINCIPAL ACCOUNTABILITIES:

• Receive and screen telephone calls and visitors; assist visitors or callers by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determine when referral to a supervisor appropriate staff member or other office is appropriate.
• Prepare correspondence reports presentations spreadsheets meeting materials meeting minutes and other routine business documents.
• Collect compile and organize data for reports projects and departmental activities.
• Process routine work orders purchase requests supply orders reimbursements and other administrative transactions in accordance with established procedures.
• Receive distribute and track incoming and outgoing correspondence and departmental communications.
• Maintain and reconcile budgets for departmental accounts; monitor expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
• Coordinate the workflow of the office. Implement office procedures and practices. Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
• Answer inquiries on general and technical matters in accordance with established guidelines and forward other items to supervisor or appropriate staff.
• Compose correspondence reports or other documents from rough drafts shorthand notes or Dictaphone tapes using correct grammar spelling and punctuation.
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
• Ensure office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals.
• Arrange meetings schedule conferences facilities and services as directed by supervisor; notifies attendees or participants of time and
• Place.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
• Monitor and assist with the oversight of property management security safety building maintenance services and related tasks as assigned and directed.

CORE COMPETENCIES:

Ability to develop and maintain proficiency in the utilization of Microsoft
Word Excel PowerPoint and related software applications to perform a
variety of typing and/or project assignments. Knowledge of general
office procedures and practices. Knowledge of basic record-keeping
procedures. Skill in basic arithmetic grammar and spelling. Ability to
effectively communicate orally and in writing. Ability to establish and
maintain effective and harmonious work relations with faculty staff
students and the general public.

MINIMUM REQUIREMENTS:

• High School diploma or GED and 1-3 years of general work experience.
• AA/AS may be substituted for 4 years of required work experience.
• BA/BS may be substituted for up to 4 years of work experience.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required. The university has the right to revise this position description at any time. This position description is not to be construed as a contract for employment.

Compliance Salary Range Disclosure

Compensation Range: $27/hr - $30/hr