Administrative Assistant II

Job Summary

Somerset Community College is accepting applications for an Administrative Assistant II to support the Clinton Center Administrator. This position serves as a lead administrative support role for the Clinton Center managing day-to-day operations coordinating communication across programs and divisions and maintaining sensitive and confidential information. The role requires strong organizational skills initiative and the ability to manage multiple priorities in a fast-paced academic environment.

Job Duties:

Administrative & Office Management
Provide comprehensive administrative support to the Clinton Center Administrator;
Serve as the primary point of contact for the division including greeting visitors answering phones and distributing mail;
Assist students with general questions about application process and financial aid;
Supervise Federal Work Study student workers and coordinate student work schedules;
Serve as Testing Proctor for onsite testing;

Coordination & Communication
Serve as a liaison between Clinton Center and other college departments including Advising Student Affairs Business Office Dual Credit Maintenance and Operations and Information Technology;
Coordinate meeting spaces including scheduling setup and support needs;
Communicate operational needs and ensure timely follow-up;

Financial & Operational Support
Order office supplies and maintain inventory of departmental supplies;
Complete business office purchasing documentation;

Practical Nursing Program Faculty Support
Provide general administrative support for Clinton Center PN program faculty;
Assist students with the program application process by providing guidance and connecting them with appropriate staff and resources;
Maintain and organize confidential files and records related to the program;
Support the division with coordination of program activities meetings and special events;

General Support
Assist with handling confidential and sensitive information with professionalism and discretion;
Support Center-wide initiatives reporting needs and accreditation-related documentation as needed;
Perform other duties as assigned.

Minimum Qualifications:

Associates degree from a regionally accredited college or university in a related field and one year of related administrative experience or equivalent; experience to include office management and/or clerical support.

Preferred Qualifications:

Associates degree from a regionally accredited college or university in a related field and one to three years of related administrative experience or equivalent; experience working with PeopleSoft Starfish or Blackboard.

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.