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Administrative Assistant II # 26-22746

Job Location:

Florham Park, NJ - USA

Hourly Salary: USD 20 - 22

Posted: 11 September 2026 (12 hours ago)

Application Deadline: 9 December 2026

Vacancies: 1 Vacancy

Duration: 12 Months

Job Responsibilities:

Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
Maintains and manages calendars including scheduling meetings and proactively identifying and resolving scheduling conflicts.
Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software including Corporate Travel website and other programs.
Coordinates new employee onboarding.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures (if applicable).
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.

Educational requirements:

High School diploma or equivalent. Some college preferred.
1 years previous admin experience or equivalent.
Intermediate to advanced knowledge of Microsoft Office Suite Outlook SharePoint and understanding of business processes and requirements.
Self-starter able to function at a high level with general instruction and supervision.
Build strong relationships with peers and cross-functionally.
Team-oriented can-do attitude and desire to be productive contributor to overall organization.
Learn quickly and can change courses quickly when needed.
Requires proficiency in two to three vendor software programs.
Provides support for one or two department managers and their staff.
Duties may include word processing editing existing documents keying information into existing templates and database upkeep. Previous clerical experience is necessary.
Moderate to minimal supervision is provided.