Administrative Assistant I

Hybrid: Do need to report at least two days.

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support the Executive Administrator in a dynamic fast-paced environment. This role will provide critical day-to-day administrative and operational support helping manage foundational responsibilities and coordination activities that enable efficient executive operations.

The Administrative Assistant will work closely with the Executive Administrator to support leadership priorities site initiatives employee engagement activities scheduling coordination meeting logistics communications and special projects. This position requires strong organizational skills professionalism adaptability and the ability to manage multiple priorities with accuracy and discretion.

Responsibilities:

• Provide direct administrative support to the Executive Administrator
• Assist with calendar coordination meeting scheduling travel logistics visas and expense reporting
• Coordinate conference rooms catering visitor support and meeting preparations
• Support employee engagement activities site events leadership meetings and special projects
• Track action items deadlines and follow-up activities to ensure timely completion
• Maintain organized records documents and administrative processes
• Partner across departments to support smooth execution of business and site priorities
• Handle sensitive and confidential information with professionalism and discretion
• Maintain and manage floor plans on employee assignments to cubicles
• Utilize a Workflow to request purchase orders
• Place work orders for maintenance concerns
• Maintaining and coordinating communications are projected on all monitors
• Responsibilities may evolve based on business needs and direction provided by the Executive Administrator

Qualifications

• Previous administrative support experience preferred
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency with Microsoft Office Suite including Outlook Excel PowerPoint Teams and Word
• Ability to prioritize work in a fast-paced environment
• Strong attention to detail and follow-through
• Self-motivated with a collaborative and team-focused mindset

Preferred Attributes

• Proactive problem-solving skills
• Ability to adapt to changing priorities
• Strong professionalism and executive presence
• Comfortable supporting large-scale coordination efforts and operational activities
• Positive team-oriented attitude with a willingness to learn and grow

Qualifications:

• High school diploma or equivalent- some college preferred
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.

This position is structured as a part-time contract role with the potential for future full-time opportunities based on business needs and performance.