Administrative Assistant

Job Title: Administrative Assistant

Location: Houston TX 77002

Duration: 3 Months (Possible extension)

Job insight:

The Administrative Assistant provides operational and administrative support to leadership faculty staff and departmental initiatives within a fast-paced higher education environment. This role is responsible for supporting daily office operations coordinating communications managing schedules organizing documents assisting with meetings and events and handling general administrative duties. The ideal candidate is highly organized professional detail-oriented and capable of managing multiple priorities while maintaining confidentiality and delivering excellent customer service.

Responsibilities:

• Provide administrative support to leadership and departmental teams
• Manage calendars schedules appointments and meeting coordination
• Prepare organize and maintain reports files records and documentation
• Coordinate internal and external communications including emails and phone inquiries
• Assist with meeting logistics agendas note-taking and follow-up tasks
• Maintain office supplies and support daily office operations
• Support special projects departmental initiatives and event coordination
• Ensure accuracy and confidentiality of sensitive information and records
• Assist students faculty staff and visitors with professionalism and excellent customer service
• Perform data entry and maintain databases and tracking systems
• Handle general clerical and administrative duties as assigned

Required Qualifications:

• Previous administrative or office support experience preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)
• Ability to work independently and collaboratively in a team environment
• Strong attention to detail and problem-solving skills
• Ability to maintain confidentiality and professionalism
• Customer service-oriented mindset

Preferred Qualifications

• Experience working in a higher education or academic environment
• Familiarity with office management systems and administrative procedures
• Experience supporting multiple departments or leadership teams

Key Competencies

• Administrative Support
• Calendar & Schedule Management
• Communication Coordination
• Document Management
• Customer Service
• Time Management
• Attention to Detail
• Confidentiality & Professionalism
• Multitasking & Organization
• Team Collaboration