Administrative Assistant

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Grand Rapids are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team.This is a jack-of-all-trades position with an emphasis on receptionist duties clerical support shipping and receiving event planning and scheduling. This role also provides project specific support related to client calendars project manuals project bidding project permitting PIFs reports etc.

If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere then we are looking for you! As aTop Workplace this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over75 years of experience Bolton & Menk specializes in providing community infrastructure solutions across theMidwest Southeast and beyond.

What You Will Be Doing:

• Planning and Document support: Proofreading documents Formatting documents using styles complying with accessibility requirements; Scanning and OCRing hard copy documents; Printing collating materials for public meeting
• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes
• Coordinate logistics for office events training client visits and other activities to include setup and clean up.
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail packages and documents.
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients vendors and staff.
• Provide overflow administrative support to the broader administrative team across the organization as priorities require.

What We Are Looking For:

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.
• Proficient skills in Microsoft Word Excel PowerPoint and Outlook
• Strong content creation and editing skills.
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid drivers license
• Must be detail orientated
• Experience in construction or engineering services preferred

Applicants must be currently authorized to work in the United States on a full-time basis part-time basis or internship for any employer without restriction. Bolton & Menk does not provide visa sponsorship or immigration support for this position.

Salary Range: $37500 - $65000 depending on years of experience and credentials

Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position based on the successful applicants education experience knowledge skills abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation depending on circumstances not related to an applicants sex or other status protected by local state and/or federal law.

Supporting Our Employees

Theres life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

Benefits:

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Volunteer Time Off (VTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Tuition reimbursement
• Parental leave
• Short term and Long-term disability
• Dependent care reimbursement
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

WHY BOLTON & MENK

Bolton & Menk Inc. specializes in providing community infrastructure solutions. Since 1949 we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today Bolton & Menk has more than 1000 employees throughout more than 35 locations in Minnesota Iowa North Dakota North Carolina South Carolina and Colorado providing services to more than 400 communities and agencies. Learn more about our history here: BENEFITS

At Bolton & Menk we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan flexible schedules and career development opportunities. Learn more here: thank all applicants in advance for their interest in this position however only those selected for an interview will be contacted.

Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team.

It is our responsibility and privilege to embrace the diversity of people thoughts and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk Inc. is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets.

Required Experience:

Junior IC