Administrative Assistant

Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day we help over 100000 employers give their employees peace of mind by providing health pharmacy long and short-term disability vision dental and other insurance solutions. What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else.

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones join OneDigital.

Our Newest Opportunity:

Summary:

The Administrative Assistant will assist with general administrative duties and day-to-day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible have a can-do attitude and who thrive in a fast-paced environment

Essential Duties and Responsibilities:

Reception & Visitor Experience

• Warmly answer and appropriately direct all incoming telephone calls

• Welcome and assist visitors clients prospects and vendors upon arrival

Office & Facilities Management

• Serve as the primary point of contact with building management resolving issues related to maintenance parking power outages security and trash removal

• Ensure all shared spaces remain clean organized and presentable including conference rooms supply closets hoteling offices and break rooms

• Prep and maintain the kitchen daily by monitoring snacks beverages dishwasher and coffee machine

• Assist in maintaining all office equipment (copiers shredders etc.) and coordinate with vendors as needed

• Order and maintain office supplies including paper toner and kitchen supplies

• Submit IT service tickets and assist with issues affecting individual team members or the broader office

Conference Room & Event Coordination

• Coordinate conference room scheduling; assist with setup cleanup and food selection/ordering for meetings

• Assist with planning and day-of logistics for on- and off-site events

• Coordinate client and prospect gifting campaigns (birthdays holidays bereavement and special occasions)

Mail & Shipping

• Manage all incoming and outgoing mail and packages delivering to team members as needed

• Serve as the primary receiving and outbound coordinator for USPS UPS and FedEx

• Scan and send documents to the corporate office as needed

Administrative Support

• Create and update client checklists

• Serves as a CRM superuser with deep platform expertise including data hygiene and end-user support.

• Update the CRM with policies renewal dates participants premiums projections and documents

• Pull reports from carrier websites as needed

• Print and bind client presentations as needed

• Train staff on office equipment as needed

• Complete additional administrative projects as assigned by the management team

Marketing Support

• Coordinate logistics for client and prospect gifting campaigns and events

• Collaborate with the Marketing Manager to ensure onsite availability of required marketing materials and collateral

Culture & Events

• Serve as a culture champion ensuring daily operations and office procedures align with OneDigitals cultural values

• Plan and communicate internal staff events and employee recognition initiatives

• Implement national OneDigital employee programs and events

Qualifications Skills and Requirements:

• Excellent verbal and written communication skills

• Good interpersonal and customer service skills

• Exceptional organization skills

• Must be a team player

• Ability to work independently

• Must be able to manage multiple priorities

• Able to maintain confidentiality

Education Training and Experience:

• Excellent verbal and written communication skills

• Good interpersonal and customer service skills

• Exceptional organization skills

• Must be a team player

• Ability to work independently

• Must be able to manage multiple priorities

• Able to maintain confidentiality

Your base pay is dependent upon your skills education qualifications professional experience and addition to base pay some roles are eligible for variable compensation commission and/or annual bonus based on your individual performance and/or the companys performance. We also offer eligible employees health wellbeing retirement and other financial benefits paid time off overtime pay for non-exempt employees and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more visit: is an equal opportunity employer. Not only as a matter of standard but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity insists on equity and inclusion and connects us. Ensuring our people feel seen valued respected and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status uniformed servicemember status race color religion sex sexual orientation gender identity age (40 and over) pregnancy (including childbirth lactation and related medical conditions) national origin or ancestry citizenship or immigration status physical or mental disability genetic information (including testing and characteristics) or any other category protected by federal state or local law (collectively protected characteristics). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances we will consider qualified applications with arrest or conviction records for employment. For applicable candidates the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry or ban the box laws in California Connecticut Colorado Hawaii Illinois Maine Maryland Massachusetts Minnesota New Jersey New Mexico Oregon Rhode Island Vermont and Washington.

In short we believe in hiring the most qualified applicant for the position regardless of background.

If you have questions about our hiring policies and practices we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence AI technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions ensuring a streamlined and effective hiring experience. However AI does not replace the humans in our process. If you have concerns about our use of AI you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!