Administrative Assistant, Development

Description:

Reporting to the Vice President and Chief Development Officer (VP/CDO) the Administrative Assistant provides high-level administrative and operational support to the Vice President and the Development team. This role is responsible for managing executive scheduling departmental administration budget tracking meeting coordination office processes and board support activities. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and ensures the efficient operation of the Development office.

The annual salary for this role is $.

About the Department:

The Development Office advances The Juilliard Schools mission by securing philanthropic support from individuals foundations corporations and other partners. Working closely with institutional leadership trustees alumni donors and friends of the school the office develops and manages fundraising initiatives donor engagement programs stewardship activities special events and campaign efforts that help sustain and expand Juilliards world-class programs in music dance and drama. The Development team serves as a strategic partner across the institution fostering relationships and supporting investments that enhance student opportunities artistic excellence and the schools long-term priorities.

Working at Juilliard

Founded in 1905 The Juilliard School is a world leader in performing arts education. The schools mission is to provide the highest caliber of artistic education for gifted musicians dancers and actors from around the world so that they may achieve their fullest potential as artists leaders and global citizens.

Excellence and professionalism are important guides in how we go about our work but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest and we also thrive because we enjoy each others company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website .

Role Responsibilities:

• Manage and maintain the calendar of the Vice President and Chief Development Officer including scheduling appointments coordinating meetings and prioritizing requests.

• Assist the VP/CDO with the management of their donor portfolio by tracking actions correspondence and updating contact information.

• Ensure the VP/CDO is fully prepared for meetings by gathering background materials organizing briefing documents and facilitating pre-meeting preparation.

• Prepare draft proofread and edit correspondence reports presentations briefing materials and other documents.

• Assist with the administration of the Development department budget and process expense reports invoices and reimbursements on behalf of the VP/CDO.

• Serve as a primary administrative contact for the Development office interacting professionally with trustees donors senior leadership faculty staff students alumni and external partners.

• Schedule recurring department meetings prepare agendas coordinate logistics and maintain shared Development calendars.

• Perform other related duties as required to support the effective functioning of the department and Office of the VP/CDO.

Minimum Requirements:

• Bachelors degree or equivalent combination of education and relevant experience.

• 3- 5 years of administrative executive support office management or related professional experience.

• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.

• Excellent written verbal and interpersonal communication skills.

• High degree of professionalism discretion and ability to handle confidential information.

• Strong attention to detail and commitment to accuracy and follow-through.

• Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) Adobe Acrobat and other office productivity tools.

Preferred Background:

• Experience in higher education arts and culture nonprofit or fundraising environments.
• Experience providing administrative support for boards committees or senior-level governance groups including meeting preparation and minute-taking.
• Experience using constituent relationship management (CRM) or database systems such as Raisers Edge Tessitura or similar platforms.
• Knowledge of donor relations development operations or advancement services.

Why Work for Juilliard

At Juilliard you dont just work in the artsyoure immersed in them.

• Exclusive access to world-class performances -As a Juilliard employee enjoy complimentary admission to all Juilliard performances and experience extraordinary talent up close in the building where you work.
• One of NYCs premier cultural hubs -Located at Lincoln Center youll benefit from significant day-of ticket discounts to performances across our renowned partner organizations.
• Support for your long-term goals -Juilliard contributes to your 403(b) helping you plan confidently for the future.
• Generous Time-Off -We offer a generous paid time-off policy plus a winter break and Summer Fridays to help you rest and stay energized.
• Continue learning and growing -Full-time staff are eligible for tuition remission for Juilliard Extension classes offering a unique opportunity to develop new skills or deepen your connection to the arts.

• A high-performing mission-driven environment -Collaborate with dedicated professionals who are committed to excellence innovation and advancing the performing arts.

• A workplace grounded in respect and connection -Be part of a community where people support one another value diverse perspectives and contribute to a welcoming and engaged workplace.

Make your career part of something extraordinary.

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty staff students and other members of the Juilliard community and does not discriminate on the basis of actual or perceived race color religion creed age sex national origin alienage ancestry citizenship sexual orientation or preference gender identity physical or mental disability medical condition predisposing genetic characteristics marital status partnership status or any other basis prohibited by applicable local state or federal law. This nondiscrimination policy covers but is not limited to recruitment hiring training benefits rates of pay and other forms of compensation as well as student admission access and treatment in school programs and activities.