Administrative Assistant, CALS Senior Associate Deans Office

About The College of Agriculture and Life Sciences (CALS)

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell Universitys second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the worlds complex interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas CALS can address challenges and opportunities of the greatest relevance here in New York across the nation and around the world.

The Opportunity

The College of Agriculture and Life Sciences (CALS) at Cornell University is seeking a highly organized proactive and collaborative Administrative Assistant to support the Senior Associate Deans Office. This is an exciting opportunity to contribute to a mission-driven academic community that values service innovation and excellence.

In this pivotal role you will provide high-level executive and organizational support often involving sensitive and confidential matters to two Senior Associate Deans with primary responsibility for one. Youll work closely with a dedicated administrative team serving as a trusted partner problem-solver and ambassador for the Deans Office.

What You Will Do

Executive & Administrative Support-

• Serve as the first point of contact for inquiries to the Senior Associate Deans from faculty staff and internal/external partners.
• Navigate a wide range of confidential and complex issues with discretion tact and sound judgment.
• Process respond to and prioritize electronic correspondence; independently draft responses and prepare briefing materials.
• Research and compile data on faculty searches hires promotions sabbaticals and departures; prepare reports for the Provosts Office Deans meetings retreats and special initiatives.
• Draft edit and proofread confidential correspondence reports presentations and speeches.
• Support communications and policy development for CALS academic processes including maintaining accurate website content.
• Ensure consistency across the Senior Associate Deans Office by using and maintaining shared templates processes and communications standards.

Scheduling Meetings & Travel-

• Coordinate complex calendars coordinate meetings and events and resolve scheduling conflicts for the Senior Associate Dean.
• Oversee travel arrangements and reimbursement processes.
• Organize and compile materials for recurring events and annual activities including New Faculty Orientation.

Provide faculty Appointment and Promotion Support-

• Coordinate college-level reviews for professorial and non-professorial academic appointments promotions and reappointments.
• Coordinate confidential dossier distribution through Cornell Drop Box track review progress and ensure timely communication with departments CALS-HR and university partners.
• Support the nomination process for endowed and named faculty positions.
• Act as a knowledgeable resource on CALS policies and academic processes for departments and colleagues across the university.

External Relations & Additional Responsibilities-

• Serve as liaison to university executives committees and offices such as Finance and Administration Human Resources Alumni Affairs & Development and the Center for Technology Licensing.
• Support special committees and projects assigned by the Senior Associate Deans.
• Maintain office operations including office supply maintenance.
• Assistance with special events.

If you are a highly organized resourceful professional with a knack for professional writing and juggling multiple priorities with calm and clarity we encourage you to apply with your resume and cover letter!

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associates degree with 4 to 6 years of relevant professional work experience or an equivalent combination of education and relevant professional work experience.
• Excellent oral and written communication skills.
• Ability to maintain an elevated level of confidentiality.
• Ability to interact effectively and easily with the Senior Associate Deans and with the other Administrative Assistants.
• Demonstrated experience as an independent thinker who is self-motivated.
• Prior knowledge of Cornell policies and procedures.
• Ability to conduct a diverse set of tasks respond to inquiries and problem-solve with poise confidence and independence within a team-based environment.
• Proven skills in project management and coordination.
• Ability to work quickly and effectively under pressure use prudent judgment in accomplishing tasks that are urgent balance conflicting priorities and make decisions from a range of choices.
• Experience with Microsoft Word Excel and Outlook.
• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

It Would Be a Bonus if You Have Any of the Following

• Bachelors Degree.
• 5 years experience in an upper-level academic setting.
• Prior experience with Smartsheets Trello Workday Interfolio and other workplace management software platforms.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position is eligible for a hybrid work arrangement. For the first 30 days the successful candidate will be expected to work fully on-site for onboarding and initial training. After that employees typically perform this role on-campus 4 days per week and remotely 1 day per week.
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. For the first 30 days the successful candidate will be expected to work fully on-site for onboarding and initial training. After that employees typically perform this role on-campus 4 days per week and remotely 1 day per week.

• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.

There is no relocation assistance available for this position.

There is no visa sponsorship available for this position.

Cornell is an equal opportunity employer. For more information visit

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