Administrative Assistant

This role is primarily focused on data entry document preparation paperwork organization and deal processing. Youll help make sure customer and vehicle information is entered accurately required forms are completed and documents are routed to the appropriate departments.

You may also assist customers with completing electronic or physical paperwork during the vehicle purchase process.

This is a great position for someone who enjoys administrative work is comfortable working on a computer throughout the day and pays close attention to details.

Location: Leif Johnson Ford of Austin

Enter customer vehicle and deal information into dealership systems
Prepare organize scan and upload sales documents
Review paperwork for missing information or signatures
Assist with electronic document processing
Route completed paperwork to Finance Accounting and Title departments
Maintain accurate digital and physical deal files
Follow up on incomplete documentation as needed
Assist Sales and Finance teams with administrative tasks
Help maintain an organized and efficient office workflow

Automotive dealership or office administration experience preferred
Deal processing or vehicle billing experience is a plus
Strong computer and data-entry skills
Comfortable learning and working in multiple software systems
Excellent attention to detail
Strong organizational and time-management skills
Ability to handle confidential customer information professionally
Dependable and able to work accurately in a fast-paced environment

Were looking for someone who enjoys keeping things organized and making sure the details are handled correctly.

The ideal candidate is reliable computer-savvy detail-oriented and comfortable supporting several people and processes throughout the day.

If you enjoy administrative work and want to be part of a busy dealership team wed love to meet you.