Administrative Assistant 4
Job Location:
Newport News, VA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Req ID: 49743
Team: E84 NUC PRP-TST ENG
Entity: Newport News Shipbuilding
US Citizenship Required for this Position:Yes
Full-Time
Shift: 1st
Relocation: No relocation assistance available
Virtual/Telework Opportunity: No - Not eligible for telework
Travel Requirements:No
Clearance Required:No - Clearance Not Required to Start
Salary Range:59000.00 to74000.00
The anticipated salary range represents the estimated base pay for this role. Final compensation will be determined based on experience qualifications and other job-related factors and may vary from the posted range
Meet HIIs Newport News Shipbuilding
With more than 25000 employees including third- fourth- and even fifth-generation shipbuilders HIIs Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. Were the sole designer builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers engineers and software developers to solution architects technical subject matter experts and system users. We collaborate together at the forefront of technology manufacturing and integration of the most powerful and survivable naval ships in the world. Want to be part of the team Apply today! We look forward to meeting you.
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving referring or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.
This position is for the Director Administative Assistant of the Nuclear Propulsion Test Engineering Department. Coordinates critical administrative operations including visitor access employee badging travel accounting IT and facility requests clinic scheduling workflow processes calendar management events and employee recognition programs.
High School/GED and 6 years of additional education and/or experience.
A successful candidate must be able to possess or quickly obtain the training qualification and/or experience with computer skills administrative skills or customer service skills required to execute the job efficiently such as:
Scheduling and Coordinating Visitor Protocols (badging parking pick-up plans etc.)
Managing Department Workflow Management includes maintaining employee reporting relationships and organizational hierarchy to ensure clear supervisory accountability.
Generate and/or process Information Technology (IT) Requests including but not limited to requests for computers cell phones and specific access needs.
Prepare and submit travel accounting documents as required for departmental travel (e.g. Pre-Trips/Travel Authorizations Approvals Booking and Expense Reports). Ability to use electronic systems to manage travel such as ADTRAV and REZDESK.
Invoice Processing Process Director
Rewards and Recognition Coordination and Tracking TAP / Long Service Awards / Engagement in Action QTRLY EIA / Qualification Certificates
Providing food for working lunches
Payroll Adjustment Forms Processing
Security Clearance Form Processing
Facility Service Requests
Small event/staff meeting planning and minutes
Organization of Directorate Strategic Documents and Communications
Adept in Microsoft Applications (Outlook/scheduling Excel PowerPoint Visio (e.g. for organizational charts) and SharePoint
Drive In tag Requests
Ability to plan meetings and document meeting minutes/actions
Scheduling / Microsoft Office
Clinic notices and communications
Badging Support (DBIDS Red Badge etc.)
It would be preferable if a candidate possesses knowledge and experience with the following NNS systems and protocols:
NNS Visitor Management System (VMS) System including forms (NN 9327)
NNS Workflow Management System (MyHR)
NNS Information Technology (IT) Request Systems - Computer User Access System (CUAS) and SMAX
NNS Travel Accounting Systems ADTRAV and REZDESK.
NNS Invoice Processing System Process Director
NNS Facility Service Requests (FSRs)
NNS Drive-In tag Requests (NN 9297)
Obtaining Access Badges to SY or Naval Station locations (DBIDS Red Badge etc.)
Why HII
We build the worlds most powerful survivable naval ships and defense technology solutions that safeguard our seas sky land space and cyber. HIIs diverse workforce includes skilled tradespeople; artificial intelligence machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.
Recognized as one of Americas top large company employers we are a values and ethics driven organization that puts peoples safety and well-being first. Regardless of your role or where you serve at HII youll find a supportive and welcoming environment competitive benefits and valuable educational and training programs for continual career growth at every stage of your career.
Working at HII is more than a job - its an opportunity to build a future. We offer comprehensive benefits including: medical prescription drug dental and vision plan choices on-site health centers tele-medicine wellness resources employee assistance programs savings plan options (401K) financial education and planning tools life insurance tuition reimbursement employee discounts early childhood and post-secondary education scholarships and more. Some benefits may vary depending on your specific division or work location.
Together we are working to ensure a future where everyone can be free and thrive.
All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin physical or mental disability age or veteran status or any other basis protected by federal state or local law.U.S. Citizenship may be required for certain positions.
Do You Need Assistance
If you need a reasonable accommodation for any part of the employment process please send an e-mail to and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
Additionally you may also call 1- for assistance. Press #2 for Newport News Shipbuilding.
Required Experience:
Junior IC
