Administrative Assistant 1 (PCN 250461)

Under general direction of the Central Region Administrative Officer 1 the incumbent would provide administrative and clerical support to the regional construction section which is comprised of over 150 employees ranging from construction managers project engineers technicians and administrative staff.

The incumbent would independently perform a variety of administrative functions such as:

The DOT&PF mission is to Keep Alaska Moving and your role in this position is directly tied to the most critical aspects of the mission. Alaskas highways and airports are important resources that meet basic transportation needs and are critical to health and safety. They play a vital role in supporting our economy by serving communities throughout the state as well as the oil gas timber commercial fishing tourist and other industries

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits with career growth opportunities at the forefront. As an integral part of Alaskas infrastructure development and maintenance DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaskas geography and climate employees can work on groundbreaking projects that contribute to the states growth making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities. The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: working environment you can expect:
This position is located in Central Region Headquarters building locationed at 4111 Aviation Avenue in Anchorage Alaska situated next to scenic Lake Hood Seaplane Base. Lake Hood is surrounded by a 4 mile long walking/biking trail where many employees can be spotted during lunch. While a majority of the work will be done in the office there are opportunities to travel to project sites around the region.

Who we are looking for:
To be successful in this position the selected applicant will possess the following core competencies:

• Valid Drivers License is desired but not required.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

At time of interview applicants are requested to submit (if not already attached to your application):

• Three (3) professional references including name job title and current phone numbers.
• Copy of academic transcripts (unofficial are okay please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.

Please be sure to check our residency definition to determine if you qualify.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information about this position please contact the hiring manager at the following:

Name:Jason Lamoreaux P.E. Construction Project Manager
Phone:
Email:

OR

Name:Teodore Odena Central Region Recruitment Coordinator
Phone:
Email: