Administrative and Events Coordinator

The Opportunity

This position coordinates an average of 85 workshops and 5-7 major conferences and events during the academic year. The workshop series is shared with other components of the Economics Super-Department (School of Industrial & Labor Relations and Brooks School of Public Policy) and is a keycomponentof the graduate program curriculum. This positionis responsible forextensive coordination with faculty and other departments to organizefacilitateand implement the workshop series seminars conferences faculty/student review sessions and other department events and addition to the workshop series there is an average of 5-7 seminars and conferences/year that this positionis responsible forcoordinating with other departments and schools to include arranging transportationlogistics travel schedules itinerarys appointment contacts etc.

This role also supports the departments daily administrative operations by managing visitors to the office key and supply inventories incoming and outgoing mailassistingfaculty with classroom reservations and exam copying scanning and other departmental support needs.

AboutThe Economics Super-Department

The Economics Super-Department includes more than 60 faculty visiting scholars and postdoctoral researchers along with 375 undergraduate majors and 100 Ph.D. students serving more than 5000 students annually. The department spans three colleges: the College of Arts & Sciences the School of Industrial and Labor Relations and the Jeb E. Brooks School of Public Policy. While it reports administratively to all three colleges faculty staff students and funding are distributed across each entity.

Key Responsibilities

• Coordinate and support department workshops seminars conferences faculty/student review sessions meetings andspecial events managinglogisticsfrom planning through execution.

• Schedule appointments meetings event spaces and travel arrangements using electronic calendars while coordinating itineraries and transportationlogistics.

• Manage event registration accommodations catering marketing materials presentation materials and on-sitelogisticsfor department programs and events.

• Serve as the primary point of contact for invited speakers by coordinating visitlogistics travel lodging schedules and reimbursements.

• Prepare and distribute event communications including invitations posters flyers and announcements through departmental and university communication channels.

• Coordinate meeting schedules between faculty graduate students and invited speakers and manage departmental offices and meeting spaces for visitors and events.

• Processreimbursementdocumentation andmaintainaccuraterecords of event communications expenses and supporting documentation.

• Provide front-line administrative support by responding to telephone email and in-person inquiries and serving as a resource on departmental policies and procedures.

• Maintain department inventories including office equipment keys supplies mailboxes and toner while coordinating equipment repairs and supply ordering.

• Process incoming and outgoing mail and coordinate express shipping services.

• Support faculty with exam preparation room reservations copying scanning and Student Disability Services testing accommodations.

• Assistwith departmental events including Visit Day Commencement and other special activities.

• Coordinate the collection distribution and posting of faculty and teaching assistant office hours each academic term.

• Participate in special projects and perform additional position-related responsibilities as assigned.

What We Need

For further consideration pleasesubmita resume and cover letter.

• High School Diploma and 2 to 4 years of relevant experience or an equivalent combination of education and experience.

• Proficiencywith Microsoft Word and Excel with the ability to quickly learn new software and systems.

• Excellent interpersonal organizational and customer service skills.

• Strong written and verbal communication skills with the ability to work effectively and collaboratively with others.

• Ability tomaintaina high levelof confidentiality exercise sound judgment and effectively prioritize competing responsibilities.

• Self-motivated with the ability to take initiative and complete detailed complex tasks with minimal supervision.

• Experience modeling values that support inclusion belonging and wellbeing.

• Ability to cultivate and develop inclusive working relationships with students faculty staff and communitymembers.

If you have all those thingsgreat! We have a few more things that we would prefer you to have butitsok if youdont.

• Bachelors degreestronglydesired.

• Experience working in an office setting.

• Knowledge of Cornell systems.

• Experience with Cornells Concur travel and reimbursement system.

• Knowledge of Cornell Procurement and Travel & Meal Business Cards.

• Knowledge of the eShop procurement system.

This is a full-time (39 hours/week) position that is based in Ithaca NY and fully on-site. Core hours are Monday to Friday 8am to 4:30pm.This is a 10-month/year position. The employee will be off duringthe months of Juneand July.The final schedule will beestablishedin collaboration with the supervisor.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility forobservingfaiths andtraditionswe also offer twoadditionalfloating holidays. Learn more about our generous leave provisions:Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits:Education Benefits Working at Cornell

• Follow this link to learn more about the Total RewardsofWorking at Cornell:Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.