Administrative Analyst (AAS NEI)

This positions responsibilities are carried out under general supervision. The incumbent is responsible for serving as an individual contributor providing day-to-day administration and operational support for assigned Enrollment Services programs. The position performs a variety of administrative technical and analytical duties requiring knowledge of applicable methods procedures policies and systems in support of the organizational unit. Responsibilities include coordinating program operations supporting administrative systems and reporting activities collecting and analyzing information applying and interpreting policies and procedures and collaborating with campus partners to support efficient and compliant program operations. The incumbent exercises independent judgment in resolving routine administrative and operational issues managing multiple priorities and recommending solutions to support continuous improvement of program processes.

• Coordinate day-to-day administrative and operational activities for assigned programs ensuring accurate records and documentation.
• Coordinate program activities and collaborate with campus partners to support effective operations and service delivery.
• Collect validate and analyze information to support reporting operational assessments and process improvements.
• Interpret and apply established policies procedures and guidelines to support consistent and compliant program operations.
• Monitor program activities identify administrative issues or discrepancies and recommend or implement appropriate solutions.
• Serve as a primary resource for program inquiries and communicate information to internal and external stakeholders.
• Coordinate assigned program activities projects and operational initiatives including tracking timelines deliverables and follow-up.
• Analyze and maintain administrative financial and operational records to support departmental planning and decision-making.
• Review and process administrative transactions in accordance with CSU and university requirements.
• Prepare reports spreadsheets summaries and financial documentation for management review.
• Evaluate administrative workflows and recommend improvements to increase efficiency accuracy and consistency.
• Research and resolve administrative or financial issues requiring interpretation of established policies and procedures.
• Provide administrative and financial information to supervisors and campus partners as needed.
• Maintain administrative systems records and procedural documentation for assigned functions.
• Interpret and apply CSU and university policies procedures and guidelines.
• Compile and validate data for audits compliance reviews and reporting.
• Develop and update process guides procedures and reference materials.
• Review system data for accuracy and resolve discrepancies or process issues.
• Support system testing implementation and administrative process improvements.
• May be required to obtain additional training and/or certification as part of professional development based on department and/or campus needs to stay current with industry standards.
• At the direction of appropriate administrator may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to this classification.
• Other duties as assigned.

Experience:Administrative work experience involving study analysis and/or evaluation leading to the development or improvement of administrative policies procedures practices or programs.

• Bachelors degree in Business Administration Public Administration Management Information Systems or a related field.
• Minimum of 2 years of experience in administrative roles involving program coordination project management or office operations.
• Prior experience in a CSU or higher education setting.
• Experience using enterprise information systems database management reporting tools or other business applications to support administrative operations.
• Experience interpreting and applying policies procedures and regulatory requirements.
• Experience coordinating multiple projects priorities or program activities while meeting established deadlines.
• Experience with student information systems (e.g. PeopleSoft).

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles practices and methods.
• Working knowledge of general practices program and/or administrative specialty.
• Basic knowledge of and ability to apply fundamental concepts.
• Working knowledge of budget policies and procedures.
• Ability to learn interpret and apply a wide variety of policies and procedures relating to and impacting the applicable program organizational unit and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile write and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2 5 7 and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE