Administration-Office Clerk

Essential Duties and ResponsibilitiesReception & Customer Service SupportProvides professional front desk and customer service support by welcoming visitors answering and directing calls responding to inquiries assisting residents families employees vendors and guests and conducting facility tours for prospective residents families candidates new employees and other visitors. Creates a welcoming and professional first impression of Hale Ho Aloha through courteous and responsive & Onboarding SupportSupports recruitment and onboarding activities by maintaining career site postings preparing recruitment materials assisting with outreach efforts such as nursing school presentations and job fairs coordinating the applicant and interview process completing pre-employment requirements and assisting with new hire orientation. Ensures onboarding documentation including employment payroll health policy acknowledgment and training records is completed accurately and Records & Employee Compliance SupportMaintains accurate and confidential personnel records including employee information health clearances background screenings certifications training records compliance documentation and other employment records. Monitors compliance requirements issues timely reminders assists with open enrollment activities and employee benefits documentation and distributes employment-related documents to authorized individuals as & Nursing Operations SupportSupports daily staffing operations by promptly communicating employee call-offs schedule changes and urgent staffing issues to department managers and appropriate personnel to help ensure adequate shift coverage and continuity of resident care. Provides administrative support to the Director of Nursing and assists with nursing department operations as & Office SupportProvides general administrative support for department managers as needed including document preparation filing mail processing document distribution record organization maintaining office supply inventory ordering supplies and assisting with routine office & Accounts Payable SupportProvides accounting and accounts payable support by recording balancing and depositing payments donations and employee-related payments; reviewing invoices for accuracy and required documentation; maintaining vendor files; assisting with accounts payable processes; and ensuring financial records are properly organized and to Hale Ho Alohas Mission Vision & ValuesDemonstrates commitment to Hale Ho Alohas mission vision and values by providing professional compassionate and respectful service to residents families employees and visitors while supporting a culture of :High school diploma or equivalent oral and written communication skills in Microsoft Office with emphasis in Word and Excel alertness and attention to degree in Business Administration or related field HR administrative experience preferred.