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Administration Manager
Job Location:
Job Location:
Itasca County, MN - USA
Yearly Salary:
USD 92000 - 105000
Yearly Salary:
Posted:
29 September 2026 (2 days ago)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
We are seeking an experienced and hands-onAdministration Managerto lead the overall administration and employee support function of the organization. The role will be responsible for managingfacilities accommodation transportation food services vendors workplace services and general administration ensuring a safe efficient and employee-friendly work environment.
The Administration Manager will partner withbusiness and functions across the organizationto ensure seamless delivery of administrative and workplace services aligned with organizational needs.
Key Responsibilities
Administration & Facilities
We are seeking an experienced and hands-onAdministration Managerto lead the overall administration and employee support function of the organization. The role will be responsible for managingfacilities accommodation transportation food services vendors workplace services and general administration ensuring a safe efficient and employee-friendly work environment.
The Administration Manager will partner withbusiness and functions across the organizationto ensure seamless delivery of administrative and workplace services aligned with organizational needs.
Key Responsibilities
Administration & Facilities
- Lead day-to-day administrative operations and establish effective processes systems and service standards.
- Manage offices common areas utilities housekeeping maintenance security waste management and other facility services.
- Ensure workplace facilities are adequately equipped maintained and operational.
- Manage administrative records policies procedures and documentation.
- Manage company accommodation guesthouses hotels and housing arrangements for employees and visitors.
- Oversee room allocation occupancy housekeeping maintenance utilities and service quality.
- Manage accommodation providers contracts costs and service standards.
- Establish and managecanteen and employee food servicesbased on workforce requirements.
- Identify evaluate negotiate with and onboard suitable caterers food service providers and food trucks.
- Manage contracts menus operating schedules pricing food quality hygiene and service standards.
- Monitor vendor performance and employee feedback and ensure continuity of food services.
- Manage employee transportation shuttle services vehicles drivers airport transfers and local travel requirements.
- Establish and manage transportation vendors contracts service standards and costs.
- Ensure safe reliable and efficient transportation services.
- Identify evaluate negotiate and manage vendors across administration and employee services.
- Manage vendors for facilities accommodation transportation food services housekeeping security maintenance and other support services.
- Monitor vendor performance service quality contracts and costs.
- Coordinate with relevant internal stakeholders for vendor onboarding purchase orders invoices and payments.
- Serve as the key point of contact for employee and visitor administrative requirements.
- Manage parking access meeting facilities events employee activities and other workplace services.
- Support employee engagement initiatives and create a positive workplace experience.
- Ensure administrative services are responsive to evolving business and workforce needs.
- Develop and manage the administration budget and monitor related expenses.
- Identify opportunities for cost optimization while maintaining service quality.
- Ensure administrative activities comply with applicable federal state and local laws regulations company policies and safety requirements.
- Maintain appropriate records contracts licenses permits and compliance documentation.
- Provide regular updates to leadership on administrative operations costs vendor performance and key issues.
- Bachelors degree inBusiness Administration Facilities Management Hospitality or a related field.
- 10 to 15 years of relevant experiencein administration facilities employee services or a similar role.
- Experience inmanufacturing mining energy construction infrastructure or other industrial environmentspreferred.
- Strong experience in facilities accommodation transportation food services and vendor management.
- Experience establishing administrative infrastructure and services for a growing organization is highly desirable.
- Strong negotiation commercial communication and stakeholder management skills.
- Excellent organizational and problem-solving abilities with a high level of ownership and initiative.
- Ability to manage multiple priorities and work independently in a fast-paced environment.
- Proficiency in Microsoft Office and relevant ERP/facility management systems.
- Valid drivers license and ability to travel locally as required.
- Frequent heavy lifting pushing and pulling of components up to 50 lbs independently; team lifts for components over 50 lbs.
- Ability to work in confined spaces at heights in pits and under raised equipment (with proper blocking and safety protocols).
- Extended standing kneeling crouching and working overhead throughout the shift.
- Ability to work safely in outdoor conditions year-round including extreme cold (30F) and heat (100F).
- Base Salary: $ 92000 -$ 105000
- Winners Circle Incentive: A biweekly incentive calculated as a percentage of biweekly wages paid in the same paycheck and tied to the production of safe quality tonnes. Guaranteed at the 70% target level through September 30 2026 (Construction Phase); calculated against achievable hourly-measured production targets during the Ramp Up Phase (through March 31 2027); and tied to biweekly production targets thereafter (Optimization Phase)
- Health Insurance: Comprehensive medical and dental coverage with an HSA option.
- Retirement Plan: 401(k) with 4% company match.
- Lincoln STD LTD & Life Insurance: Coverage provided by Mesabi Metallics.
- Paid Time Off (PTO):
- 0-3Years: 96hoursperyear
- 3-10Years: 120 hours per year
- 10 Years: 160 hours per year
- Plus 9 paid holidays and 2 floating holidays.
Required Experience:
Manager
About Company
Dedicated to reducing carbon emissions and environmentally sustainable mining and steel production. Supporting economic prosperity for Northern Minnesota.
