Adminastraive Assistant (ETS)| Temporary

Administrative Assistants provide administrative support for one or more of the following: general management a research environment or a specific program.

KEY RESPONSIBILITIES:

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms grant applications and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific programmatic or other reports associated with departments primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates processes and maintains records and invoices.
• Keeps management apprised of account status identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants assist with budget development and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint Outlook and Excel.
• Experience with collaboration tools (OneDrive Zoom Teams and/or others).

PREFERRED QUALIFICATIONS:

• Proficiency in Microsoft Office Suite.
  
• Experience using collaboration and productivity tools such as Microsoft Teams SharePoint OneDrive Zoom and Outlook.
  
• Experience coordinating travel arrangements processing reimbursements and managing expense reports.
  
• Strong written and verbal communication skills.
  
• Able to handle confidential and sensitive information with discretion and professionalism.
  
• Excellent organizational skills and able to manage multiple priorities and meet deadlines on time.
  
• Experience planning and coordinating meetings conferences workshops or special events.
  
• Ability to work independently while exercising sound judgement and problem-solving skills.
  
• Experience supporting multiple managers or a large department simultaneously.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.