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Admin Coordinator Part Time #26-21668
Job Location:
Job Location:
Thousand Oaks, CA - USA
Hourly Salary:
USD 22 - 22
Hourly Salary:
Posted:
8 September 2026 (20 hours ago)
Posted:
Application Deadline:
6 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Duration:05 monthscontract
JobDescription:
JobDescription:
- Primarily responsible for managing multiple and/or complex calendars coordinate domestic/international travel arrangements and expense reporting.
- Will also manage complex administrative support activities and occasionally assisting supervisor in coordination of management issues (i.e. reviews goals and department/staff goals and objectives).
- Additional responsibilities include independently coordinating calendared meetings complex onsite/offsite meetings leading administrative projects providing management with status/activity reports.
- Assisting staff members with the compiling documents for submissions formatting and distribution of submissions. May also be responsible for taking transcribing and distributing meeting minutes project tracking (i.e. budget database timelines) as well as demonstrating the ability to interact with outside vendors and various levels of management.
Skills:
- Administrative support experience comfortable using multiple computer systems able to shift gears and be comfortable with ambiguity
- Must be able to recognize priorities and reorganize priorities for staff that they are supporting proactive in thinking and able identify potential issues track action items.
- Provide ongoing communication to team to stay on track look for areas of continuous improvement.
- Concur Workday Teams MS Outlook Word Excel and PowerPoint in an office setting.
Basic Qualifications:
- Associate degree and 2 years of experience OR
- 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience
Top 3 Must Have Skill Sets:
- Complex Calendar Management
- Travel & Expense Coordination
- Executive-level Discernment Confidentiality and Professionalism
- Candidates should be ready to interview immediately
Day to Day Responsibilities:
- Managing complex calendars scheduling meetings across global time zones
- Coordinating domestic and international travel including expense reporting via Concur
- Preparing and proofreading correspondence reports and presentations
- Supporting department operations such as onboarding/offboarding technology set-up and workspace coordination
- Partnering with other administrative professionals and functional areas to ensure alignment and communication
- Collaborating on special projects and events as needed
- Assisting with budget tracking and vendor coordination
- Maintaining confidentiality and professionalism in all interactions
Note:
- This is a part-time role estimating 25 hours/week
- Remote but required to be flexible accommodating PST business hours
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions please visit .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race colour religion sex sexual orientation gender identity national origin disability or status as a protected veteran
AI Statement: By applying you acknowledge that AI-assisted tools may be used during hiring.
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions please visit .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race colour religion sex sexual orientation gender identity national origin disability or status as a protected veteran
AI Statement: By applying you acknowledge that AI-assisted tools may be used during hiring.
Required Experience:
IC
