Admin Assistant

Who Are We

The Percy Hedley Foundation is one of the largest regional charities supporting people with a range of learning and physical needs. We take a person centred flexible approach to the care and support we provide. We have five sites providing specialist education adult day services residential care and independent supported living to our service users. Our sites are based in Forest Hall Killingworth Jesmond Newcastle City Centre and North Shields.

We work towards excellence every day and our team members are committed to delivering the very best outcomes for the people we support. Our dynamic and flexible service is tailored to the specific needs of the individual making it easier to live learn and be part of a world adapting to change.

The Role

Working closely with the Lead Admin and staff team you will provide an excellent administrative service in school. Your main responsibility being that of to maintain accurate records within the education services database (SIMS) student and personnel filing systems. This will include production of supporting reports; managing attendance and submitting the quarterly census returns. You will additionally be responsible for working with the learning and care manager to ensure staff training is compliant; managing the production of staff security badges; managing all interpretation requirements and placing online orders including supporting the senior admin with finance duties.

On reception you will provide a confident service to pupils colleagues and visitors as you will be the first point of contact for our outstanding school; you will be a positive and courteous team player able to work using your initiative with a flexible but highly organised approach to tasks. With a good general standard of education and strong literacy/numeracy skills you will hold relevant NVQ/RSA qualifications to level 3 or equivalent and ideally have experience with minute taking.

This role is Monday - Friday working term time only (39 weeks plus 2 weeks). The remaining 11 weeks are school holidays which you will have off as holiday time.

For more information please contact Lauren Stephensonon(NCS) (We politely request no calls from recruitment agencies in relation to this post)

Please click here for the job description

Why Work for Us

We encourage career development and progression. We run a robust training programme and also have development opportunities both within school and across the wider Foundation.

We also offer the following benefits to staff:

Have the school holidays off!

Loyalty awards starting at 2 years service

Wellbeing support (including occupational health physio services and counselling services)

Contributory Pension Scheme

Induction and ongoing training

Employee Assistance Programme

Access to a rewards scheme designed to save money on shopping

Access to Blue Light Card

Cycle to Work Scheme

Access to discounted Nexus Travel Corporate Pop Card (payments spread over 12 months and deducted from salary each month)

Click here for more information on the benefits available: amounts quoted are from 1 September to 31 August and therefore if you commence employment part way through the academic year it will be subject to an equated salary adjustment.

We are committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS and barring checks as well as other employment clearances such as referencing in line with our regulators legislation requirements

Please note that this role is classed as regulated activity as it involves working directly with children and/or vulnerable adults. All shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview and all candidates will be subject to an online check prior to interview. The amendments to the Exceptions Order 1975 (& 2023) provide that certain spent convictions and cautions are protected and are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.

Please note it is an offence to apply for this role if the applicant is barred from engaging in regulated activity relevant to children and the Percy Hedley Foundation has the right to respond appropriately.

As a disability confident employer who is registered and accredited by the scheme we would encourage all applications but please reach out if you require any guidance or support in your application.

Please access the following link for our vulnerable adults protection policy:

Safeguarding at Northern Counties School - Northern Counties School

This advert will close at midnight on Wednesday 24thJune