ACTIVATE Academic Administrator

Special Instructions to Applicants: interested applicants should attach a resume in the Supporting Documents section of the application preferably in PDF format to avoid any formatting issues.

About Rice:
Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually emotionally and culturally through social events intramural sports student plays lecture series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

About George R. Brown School of Engineering and Computing:
The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (U.S. News & World Report) and is strongly committed to nurturing the aspirations of faculty staff and students in an inclusive environment. We seek greater representation of women minorities people with disabilities and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Position Summary:
The Academic Administrator II serves as the primary administrative coordinator for Activate a faculty-led program within the School of Engineering and Computing. Under the general supervision of the Faculty Director this position helps bring structure to evolving practices strengthens continuity for the faculty team and creates practical tools and documentation that make the program easier to operate sustain and transition over time.

The position supports the administrative infrastructure behind Activates academic instructional and student-facing work including program operations communications stakeholder coordination materials meetings events budget tracking and reporting. Working closely with the Faculty Director and faculty team the Administrator helps translate program priorities into coordinated administrative action and ensures that Activates programs communications and reporting are supported in a way that keeps the program organized responsive and moving forward.

Ideal Candidate Statement:
The ideal candidate is a highly organized proactive administrator who can serve as a trusted administrative resource for a faculty-led program. The successful candidate will be detail-oriented responsive and able to manage multiple priorities with appropriate independence. They are a reliable resource for faculty students and stakeholders proactively maintaining the processes documentation and communication practices that help the program operate smoothly over time.

Workplace Requirements: This position is offered as a hybrid role combining both in-office and remote work to provide flexibility and support Rice policy 440 work arrangements may be subject to change.

Hiring Range: $26.00 28.00 per hour for 2530 work hours per week
*Non-Exempt (hourly) positions underFLSA are eligible for overtime.

Minimum Requirements:

• Associates Degree

  • In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.

• 3 years of experience providing administrative program operational or office support

  • In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Strong organizational skills and attention to detail

• Strong verbal and written communication skills

• Ability to manage multiple priorities and complete work in a timely manner with moderate supervision

• Ability to coordinate administrative processes communications meetings materials and follow-up items

• Ability to organize information maintain accurate records and document procedures

• Basic problem-solving and critical thinking skills

• Customer service orientation and ability to work collaboratively with faculty students staff and stakeholders

• Intermediate proficiency with word processing presentation spreadsheet email database and other administrative software programs

Preferences:

• Experience providing administrative or program support in a higher education academic or university environment particularly in support of faculty students or academic programs

• Experience creating improving or documenting workflows procedures instructional materials templates or shared administrative resources

Essential Functions:

• Provides administrative coordination and day-to-day operational support for Activate including program activities communications meetings materials records and follow-up items

• Serves as a primary administrative point of contact for the program and supports clear information flow among faculty students staff and external stakeholders

• Coordinates multiple program functions including student-facing support communications and outreach reporting events budget tracking stakeholder coordination and general program administration

• Learns organizes documents and improves administrative processes procedures templates instructional materials and shared resources to support consistency continuity and effective program operations over time

• Supports the Faculty Director and faculty team by coordinating meetings preparing materials tracking action items following up on administrative needs and assisting with administrative components of program priorities

• Supports students participating in Activate programs including communications scheduling support program materials information tracking and coordination related to the coaching program

• Coordinates program communications and outreach including class promotion flyers announcements mass communications faculty coordination and stakeholder updates

• Supports the preparation of program reports presentations and other program-facing materials including coordinating timelines gathering information tracking contributions and organizing content for the annual report

• Monitors and tracks a small program budget assists with purchasing and expense documentation supports event logistics and coordinates with school or departmental administrative partners as needed

• May assist with administrative components of faculty searches reappointments or related academic personnel processes in coordination with appropriate school or departmental partners

• Performs all other duties as assigned

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at Thank you for your interest in employment with Rice University.