Accounts Payables & Receivables Clerk

Acton Ford Acton MA
Full-Time MondayFriday

Acton Ford is seeking a dependable detail-oriented Accounts Payable & Receivable Clerk to support the daily accounting operations of our automotive dealership. This position plays a key role in maintaining accurate financial records processing dealership transactions and ensuring timely handling of vendor payments and customer receivables.

The ideal candidate is organized adaptable and comfortable working in a fast-paced dealership environment with multiple departments and deadlines. Automotive accounting experience is strongly preferred particularly within a dealership setting where accuracy teamwork and attention to detail are essential.

We operate in a collaborative accounting office where cross-training and teamwork are part of our culture. Team members are expected to support one another and assist with various office functions as needed to help the dealership operate efficiently.

• Process and post vendor invoices accurately into the dealership accounting system
• Match invoices to purchase orders and repair orders where applicable
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly check runs and electronic payments
• Maintain organized payable files and records
• Communicate with vendors regarding payment status and account inquiries
• Monitor and maintain open payable schedules

• Process customer payments insurance payments and warranty receivables
• Post and reconcile daily deposits and credit card transactions
• Monitor receivable aging schedules and follow up on outstanding balances
• Process lien payoffs and track title receipt activity
• Assist with reconciliation of manufacturer receivables warranty receivables and internal accounts
• Maintain accurate customer and vendor account records

• Assist with month-end closing procedures and account reconciliations
• Review accounting schedules for accuracy and completeness
• Support dealership office functions involving Sales Service Parts and Finance departments
• Maintain organized digital and physical accounting records
• Assist with general clerical and administrative accounting duties
• Participate in cross-training within the accounting office
• Perform additional duties as assigned

• Prior automotive dealership accounting experience preferred
• Experience with dealership management systems (CDK or similar) preferred
• Working knowledge of accounts payable accounts receivable and general accounting principles
• Understanding of debits credits reconciliations and general ledger flow
• Ability to manage multiple priorities in a deadline-driven environment
• Strong attention to detail and organizational skills
• Ability to communicate professionally with vendors customers and internal departments
• Proficiency in Microsoft Office Google Workspace or similar software platforms
• Strong teamwork and problem-solving abilities
• High School Diploma or Associate Degree preferred

This position operates within a professional automotive dealership office environment. Success in this role requires flexibility accountability and a willingness to support coworkers and dealership operations as business needs evolve. The pace can be fast-moving particularly during month-end closing periods requiring strong organizational and time management skills.