Accounts Payable Specialist

• Free uniforms
• Opportunity for advancement
• Training & development
• 401(k) matching
• Employee discounts
• Flexible schedule

• Process vendor invoices for accuracy coding and approval
• Manage the full AP cycle including invoice entry PO/receipt matching payment scheduling and disbursement
• Prepare weekly payment runs via check ACH and credit card
• Monitor AP aging and flag past-due items or cash flow concerns

• Reconcile vendor statements and resolve discrepancies short-pays and billing questions
• Maintain clean organized audit-ready AP records
• Maintain vendor records including W-9 and 1099 tracking
• Assist with month-end AP accruals and reconciliations

• Accurately code expenses to the correct entity and GL across our five-entity structure
• Identify and flag transfers for the Financial Operations Manager
• Partner with site directors and department heads to verify invoices coding and goods/services

• Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
• Help identify opportunities for process improvements
• Handle financial and vendor information with care and confidentiality

• 2 years of AP/general accounting experience required; multi-location/entity coding preferred
• QuickBooks Online experience required; multi-location/class tracking is a plus
• Strong Excel skills including VLOOKUPs pivot tables and basic formulas
• Associate or Bachelors degree in Accounting Finance or a related field preferred; equivalent experience welcome
• Experience in a multi-site service-based childcare or youth activity business is a plus but not required

• Vendors are paid accurately and on time with minimal errors or late fees
• AP records are clean complete and audit/CPA ready
• Discrepancies and billing questions are caught and resolved quickly
• The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
• Deadlines across multiple entities and vendors are managed with organization and consistency
• Communication with vendors and internal teams is clear and professional
• You work independently prioritize effectively and know when to ask questions or flag an issue

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.