Accounts Payable Specialist

The A/P Specialist will review documentation for accuracy and compliance resolve discrepancies coordinate with contractors and internal stakeholders and support timely weekly payment processing. The ideal candidate is detail-oriented organized responsive and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Location: Houston TX 77024
Schedule: Hybrid (3 days in office / 2 days remote)
Reports To: Controller

Responsibilities include but are not limited to:

• Review Contractor invoices and expense reimbursements to confirm required approvals accurate coding supporting documentation and policy compliance.
• Validate invoices and expense reimbursements against approved work orders and system records before approval.
• Follow up with contractors regarding missing documentation incorrect coding duplicate submissions unsupported charges or other invoice expense work-order and system discrepancies.
• Track missing or delayed Contractor invoices and expense reimbursements send timely follow-ups.
• Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.
• Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements with supporting documentation for payment processing.
• Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.
• Perform other tasks and duties as assigned to support the Finance function.
• Monitor shared T&E email box for all contractors packets. Upload to filing system assigning to necessary approvers.
• Entering contractors T&E for payment processing with strict deadline.
• Track errors and reach out to PCs for corrections. Process corrections immediately upon receiving.

Required

• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices expense reimbursements and supporting documentation.
• Strong understanding of invoice approval workflows expense policies and validation against work orders and system records.
• Working knowledge of Microsoft Excel including filtering sorting and basic formulas.
• Experience with Microsoft Dynamics 365 Finance & Operations preferred.
• Strong attention to detail organization communication and ability to manage competing deadlines independently.

Preferred

• Associate degree in Accounting Finance Business Administration or related field

At Kiwa North America you will be part of a fast-growing high-performance global organization where innovation continuous improvement and professional development are at the core of everything we do. This is a place where your contributions matter your ideas are valued and your career growth is actively supported.

You will play a pivotal role within a global leader in Testing Inspection and Certification (TIC) delivering trusted expertise across consulting testing inspection certification and training services.

You will also have the opportunity to participate in a comprehensive and competitive benefits package including medical coverage a 401(k) plan with company contribution health and dependent care savings accounts paid time off and more.