Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently. This role manages invoices payments vendor records and account inquiries while ensuring deadlines are met in a fast-paced growing environment. The ideal candidate is highly organized detail-oriented adaptable and comfortable working with large volumes of data.

• Verify invoices and credits are accurately entered and imported into the accounting system.
• Sort prioritize and process invoices received through the accounts payable inbox.
• Code invoices to the appropriate general ledger accounts and confirm required approvals.
• Enter invoices and credits and process payments accurately and on time.
• Manage payment methods including ACH checks and credit card payments.
• Research and resolve vendor and internal inquiries related to invoices payments and account discrepancies.
• Collect and maintain new vendor documentation including W-9 forms.
• Review vendor statements to identify outstanding or missing invoices and follow up on payment status.
• Maintain accurate accounting records documentation and reports.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting projects and process improvement initiatives as needed.

• 2 years of accounts payable or related accounting experience preferred.
• Associates degree in Accounting Finance Business or a related field preferred; equivalent experience considered.
• High-volume accounts payable processing experience highly preferred.
• Advanced Microsoft Excel skills required.
• Experience with NetSuite or similar ERP/accounting systems preferred.
• Strong attention to detail accuracy and follow-through.
• Ability to prioritize multiple responsibilities and meet strict deadlines.
• Strong communication and problem-solving skills.
• Adaptable and comfortable working in a fast-paced changing environment.
• Reliable organized and process-improvement minded.