Accounts Payable Specialist (AP Specialist)

Accounts Payable Operations

• Process high-volume invoices accurately and timely in accordance with established service level expectations.
• Review invoices for appropriate approvals supporting documentation GL coding and policy compliance.
• Match invoices to purchase orders and receive documentation using 2-way and 3-way matching processes.
• Investigate and resolve invoice discrepancies exceptions pricing variances and approval delays.
• Monitor AP workflow queues and proactively follow up on outstanding approvals.
• Assist with maintaining invoice processing metrics cycle times and workload management.
• Support recurring payment processing and ensure timely vendor payments.

Vendor Onboarding Relations & Payment Administration

• Process vendor setup requests following Procurement approval.
• Validate vendor information in accordance with established internal controls and fraud-prevention procedures.

• Serve as a primary point of contact for vendor payment inquiries.
• Research and resolve payment issues missing invoices credits unapplied cash and account discrepancies.
• Assist in preparing payment runs including ACH virtual card wire and check payments.
• Coordinate with Treasury and AP leadership to ensure timely and accurate payment execution.
• Reconcile vendor statements and proactively resolve outstanding balances.

Expense Management T&E & Corporate Cards

• Review employee expense reports for completeness policy compliance and proper coding.
• Monitor receipt compliance and policy adherence for corporate card transactions.
• Assist with cardholder onboarding offboarding card maintenance and spending limit updates.
• Research policy exceptions and escalate unusual transactions as appropriate.
• Support administration of spend management platforms such as Ramp BILL/Divvy or similar solutions.

Month-End Close Support

• Assist Accounting with month-end AP close activities.
• Support accrual preparation by identifying unrecorded liabilities and outstanding invoices.
• Research open AP balances credits aging items and unresolved exceptions.
• Prepare vendor statement reconciliations and supporting schedules as requested.
• Assist with 1099 reporting.

Controls Compliance & Audits

• Follow established AP policies procedures and internal controls.
• Ensure invoices and payments comply with approval matrices and delegated authority requirements.
• Support internal and external audit requests by providing documentation and transaction support.
• Help identify process inefficiencies and recommend improvements to strengthen controls and productivity.
• Maintain complete and accurate records in accordance with company retention policies.

Process Improvement & System Utilization

• Utilize Coupa Coupa Pay NetSuite and related financial systems to efficiently process transactions.
• Assist with supplier enablement efforts including electronic invoicing and ACH enrollment.
• Participate in AP automation initiatives and process improvement projects.
• Contribute to reducing manual processing through workflow optimization and exception resolution.

Qualifications :

• 3-5 years of progressive Accounts Payable experience in a high-volume environment.
• Experience supporting multi-entity and/or multi-location organizations preferred.
• Experience processing invoices vendor payments reconciliations and vendor maintenance.
• Hands-on experience with AP automation or procure-to-pay systems required.
• Experience with Coupa Coupa Pay SAP Ariba Oracle NetSuite or similar enterprise systems preferred.
• Understanding of invoice matching (2-way and 3-way match) approval workflows and AP controls.
• Knowledge of ACH virtual card wire and check payment processes.
• Experience with corporate card and expense management programs preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple deadlines and manage competing priorities.
• Effective written and verbal communication skills.
• Strong problem-solving and customer service mindset.
• Advanced proficiency in Microsoft Excel preferred.

Additional Information :

Job Type:

• Full-time

Experience:

• 3-5 years AP processing experience
• Strong invoice processing experience
• Multi-entity AP exposure
• Experience with ERP/AP platforms - preferably Coupa/Coupa Pay or Ariba
• Some vendor onboarding responsibilities

Education:

• Associates in Accounting Finance Business or related fields (Required)
• Bachelors degree (preferred)

Certifications/Licenses:

• CAPA Certified Accounts Payable Associate (preferred)

Integrated Dermatology and its entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Remote Work :

Yes

Employment Type :

Full-time