Accounts Payable Receivable – Intermodal

Compensation: Starting at $50000 per year

Schedule: Mon - Fri 7am - 4pm

The Shared Services (Accounts Payable / Receivable) Coordinator provides timely accurate and customer-focused support across a variety of shared services accounting and operational functions. They work closely with terminals operations accounting customers and vendors to ensure financial transactions billing activities and administrative processes are completed efficiently and accurately. They process transactions maintain records resolve routine inquiries and support workflow execution across multiple functional areas.

Responsibilities

• Support accounts payable (AP) accounts receivable (AR) billing settlements credit collections and related activities as business needs require.

• Process financial transactions accurately and in compliance with established procedures internal controls and company policies.

• Review invoices storage bills toll-related charges and other operational expenses for accuracy and completeness.

• Assist with invoice submission payment processing and accounts payable support activities.

• Support settlement processes by preparing documentation maintaining records and coordinating required information.

• Review customer and vendor account information and assist with resolving routine discrepancies.

• Communicate with terminals operations teams customers and vendors to research and resolve billing payment toll storage and account-related issues.

• Assist with billing activities rate validation and invoice accuracy reviews to support customer satisfaction and revenue integrity.

• Maintain organized records documentation and audit support files across all supported functions.

• Monitor shared inboxes workflow queues and assigned tasks to ensure timely service delivery and issue resolution.

• Support month-end and periodic accounting activities through data gathering record maintenance and transaction processing.

• Assist with data collection reporting and basic reconciliation activities to support operational and financial performance.

• Support training system updates testing activities and implementation of process enhancements within shared services operations.

• Collaborate across accounting operations and terminal teams to ensure efficient workflow execution and a high level of customer service.

• All other duties as assigned to meet evolving business needs.

Qualifications

• Education: High school diploma or GED equivalent required; Undergraduate degree in a related field preferred.

• Certification/Licensure: Relevant certifications in accounting bookkeeping accounts payable accounts receivable or related disciplines are a plus.

• One or more years of experience in accounts payable accounts receivable billing settlements shared services customer service transportation administration or related operational support functions preferred.

• Transportation trucking logistics intermodal or freight industry experience preferred.

• Experience working with ERP accounting transportation management or business systems such as Oracle SAP Workday Sage or similar platforms preferred.

• Strong attention to detail and ability to process high volumes of transactions accurately and efficiently.

• Ability to prioritize multiple tasks meet deadlines and adapt to changing business needs in a fast-paced environment.

• Effective verbal and written communication skills with the ability to work collaboratively across accounting operations and terminal teams.

• Basic analytical and problem-solving skills with the ability to identify discrepancies and escalate issues appropriately.

• Demonstrated discretion and confidentiality in handling and protecting sensitive information.

• Technical: Proficient with common office technologies including Windows PCs Microsoft O365 (Outlook Word Excel PowerPoint etc.) and web conferencing (Teams Zoom Webex etc.)

• Environment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting).