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Accounts Payable Manager
Job Location:
Job Location:
Randolph, MA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
21 August 2026 (6 hours ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Accounts Payable Manager
Location: Randolph MA
Department: Accounting / Finance
Reports To: VP of Accounting or Controller
FLSA Status: Full-Time Exempt
Department: Accounting / Finance
Reports To: VP of Accounting or Controller
FLSA Status: Full-Time Exempt
About Cox Engineering
Cox Engineering is a leader in mechanical contracting providing comprehensive HVAC construction manufacturing and service solutions throughout the Greater Boston area. For over 100 years our success has been driven by innovation craftsmanship and an unwavering commitment to excellence.
Position Summary
The Accounts Payable Manager is responsible for leading and managing all aspects of the accounts payable function across multiple business divisions including Construction Service and Manufacturing. This role oversees AP staff ensures timely and accurate invoice processing and vendor payments strengthens internal controls and drives continuous process improvement.
The Accounts Payable Manager partners closely with Accounting Operations Project Management Procurement and Finance teams to optimize cash flow maintain vendor relationships support month-end close activities and ensure compliance with company policies and accounting standards. This position will play a key leadership role in financial system enhancements including NetSuite ERP optimization and integrations with operational platforms.
Key Responsibilities
Leadership & Team Management
- Lead mentor and develop the Accounts Payable team establishing performance expectations and supporting professional growth.
- Manage daily AP operations to ensure timely processing of invoices purchase orders expense reports and vendor payments.
- Allocate workload and monitor productivity to ensure service levels and financial deadlines are met.
- Foster a collaborative customer-service-oriented culture within the AP function.
Accounts Payable Operations
- Oversee full-cycle accounts payable processing in a high-volume multi-entity environment.
- Ensure accurate three-way matching of invoices purchase orders and receiving documentation.
- Review and approve payment runs including checks ACH transactions and wire transfers.
- Monitor AP aging and outstanding liabilities identifying risks and recommending corrective actions.
- Ensure proper coding of invoices and allocation of expenses in accordance with accounting policies.
Vendor Management & Compliance
- Establish and maintain strong relationships with vendors subcontractors and business partners.
- Resolve escalated invoice discrepancies payment disputes and vendor inquiries.
- Oversee vendor onboarding processes including W-9 collection compliance documentation and vendor setup controls.
- Ensure accurate 1099 reporting and year-end tax compliance requirements.
Financial Reporting & Controls
- Support month-end quarter-end and year-end close processes through reconciliations accruals and AP reporting.
- Prepare and analyze AP metrics cash disbursement reports and vendor spend data.
- Maintain robust internal controls and segregation of duties to ensure compliance and mitigate risk.
- Support internal and external audits by providing documentation and responding to audit requests.
Systems & Process Improvement
- Lead AP-related system initiatives including NetSuite optimization and integration efforts with BuildOps Sage 300 Procore and other platforms.
- Identify opportunities to automate workflows improve efficiencies and enhance reporting capabilities.
- Develop and document standard operating procedures and best practices for accounts payable processes.
- Partner with Finance and FP&A teams to provide AP data supporting budgeting forecasting and cash flow management.
Qualifications
- Bachelors degree in Accounting Finance Business Administration or related field required.
- 7 years of progressive accounts payable experience with at least 3 years in a leadership or supervisory capacity.
- Experience managing AP operations within construction engineering manufacturing or service-based industries strongly preferred.
- Strong knowledge of accounts payable best practices internal controls vendor compliance and 1099 reporting requirements.
- Experience working in ERP systems preferably NetSuite; experience with BuildOps Sage 300 Procore Epicor or similar platforms preferred.
- Advanced Excel skills including pivot tables lookups and financial analysis.
- Proven ability to manage multiple priorities in a fast-paced high-volume environment.
- Excellent leadership communication problem-solving and organizational skills.
Preferred Qualifications
- Experience supporting ERP implementations or system conversions.
- Experience managing AP in a project-based or job-costing environment.
- Knowledge of construction accounting principles and subcontractor compliance requirements.
- Professional certification such as CPA CMA or AP-related credentials is a plus.
Success Measures
The successful candidate will:
- Ensure invoices are processed accurately and within established service-level expectations.
- Maintain strong vendor relationships and minimize payment issues.
- Improve AP workflow efficiency and process automation.
- Support accurate financial reporting and month-end close activities.
- Develop a high-performing AP team focused on accountability service and continuous improvement.
Why Join Cox Engineering
- Join a respected industry leader with over a century of operational excellence.
- Play a key leadership role in modernizing financial systems and processes.
- Work alongside experienced finance and operational leaders.
- Competitive compensation comprehensive benefits and opportunities for professional growth.
Required Experience:
Manager
