Accounts Payable Coordinator

Amazing Career Moments Happen Here

Transforming the insurance industry is ambitious we know. Thats why at Applied were building a team that shows up every day ready to learn willing to try new things and driven to deliver innovative software and services that make us indispensable to our customers all within a culture built on values that make us indispensable to each other too. With 40 years of experience in the Insurtech game were not just redefining whats achievable were creating a place where amazing career moments are made possible.

Position Overview

Applied Systems Inc. a worldwide leader in insurance technology is currently searching for a purchasing Coordinator that will be responsible for supporting day-to-day purchasing activities including processing purchase requests maintaining accurate records communicating with vendors and internal departments and assisting with follow-up on purchasing-related matters. This position requires strong organizational skills attention to detail confidentiality and the ability to manage multiple priorities in a professional and timely manner.

What Youll Do

• Process purchase requisitions purchase orders vendor requests and related purchasing documentation accurately and efficiently.
• Communicate with vendors and internal departments to obtain information resolve questions and follow up on open items.
• Maintain organized and accurate purchasing records files logs and tracking spreadsheets.
• Review documentation for accuracy completeness required approvals and compliance with established procedures before processing.
• Handle confidential and sensitive business information with professionalism discretion and sound judgment.
• Assist with invoice vendor and purchasing inquiries as needed.
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment.
• Support purchasing process improvements and help maintain consistent department procedures.
• Take ownership of Canada fixed assets activities including maintaining related records and assisting with tracking or documentation and provide backup support for US fixed assets when needed.
• Perform other related duties as assigned.

Were Excited to Learn More About You

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing accounts payable accounting support administrative support or a related office role preferred.
• Proficiency with Microsoft Excel including entering and verifying data sorting and filtering information maintaining spreadsheets and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks prioritize work and remain organized while deadlines or priorities change.
• Strong attention to detail accuracy and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional dependable and collaborative work style.

You may have other skills or credentials including:

• Experience with purchase orders invoices vendor documentation and purchasing processes.
• Familiarity with purchasing accounting and workflow systems; NetSuite preferred.
• Ability to quickly learn new systems and follow established procedures.
• Strong customer service skills with internal and external stakeholders.

We know that talent comes from all backgrounds and experience levels. We encourage military members and their spouses as well as candidates without a degree or a background in tech to apply!

When You Join Team Applied You Can Expect:

A culture that values who you are and recognizes that you arent just an employee; you are a teammate and you matter. We thrive on the benefits of our different experiences and celebrate the uniqueness our teammates bring to work with them every day.

We flex our time together collaborating remotely and in-person to empower our teams to work in the ways that work best for them.

A comprehensive benefits and compensation package that centers our teammates and helps them to bring their best to work every day:

• Medical Dental and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday

Our targeted starting total cash compensation in the United States for this position ranges from $45000 - $55000. per year. This range includes base salary and on-target performance-based variable commissions. Actual earnings are uncapped and many team members exceed on-target amounts by surpassing their sales goals. To determine a new team members starting pay we consider a variety of factors including depth breadth and variety of experience skills and responsibilities.

Learn more about the people behind our products at Security Matters:
Our candidates personal information and online safety are top of mind for us. At Applied we proactively protect your personal information and only communicate with candidates via a secure @ email or through our official careers portal. Recruiters will never request payments ask for financial account information or sensitive information like social security numbers.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied we dont discriminate and we are committed to recruit develop retain and promote regardless of race religion color national origin sexual orientation gender identity disability age veteran status and other protected status as required by applicable law.

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