Accounts Payable Clerk

About Us: Ocean Optics is a fast-paced high performing and high growth organization that was recently named one of Orlandos Best Places to work! Our people thrive in an inclusive innovative and collaborative culture. Join our team of instigators of the possible where WE MEASURE WHAT MATTERS .For more information please visit

ABOUT THE OPPORTUNITY

Join world-class experts in finding answers to our customers toughest questions as our Accounts Payable Clerk. We are searching for a skilled financial specialist to join our team to help process track and record payments in an accurate efficient and timely manner.

The Accounts Payable Clerk will have both a day-to-day and ongoing impact on financial transactions keeping us on track on time and on good terms with our valued partners. This role is based in Orlando Florida and supports our U.S. operations.

Reporting directly to the Director of Finance this role will be responsible for:

• Assembling reviewing and verifying invoices and payment requests.

• Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.

• Identify and resolve any unusual or questionable invoice items or prices.

• Coding invoices with appropriate general ledger account cost center etc.

• Ensuring all approvals are received in compliance with Delegation of Authority.

• Entering and/or uploading invoices into the ERP system.

• Preparing and processing electronic transfers and payments.

• Reconciling vendor accounts to monthly statements.

• Maintenance of vendor files.

• Corresponding with vendors and responding to inquiries.

• Supporting the month end close process including reconciling the subledger and monthly schedules due to parent company.

• Preparing and filing IRS Form 1099.

• Providing supporting documentation for audits.

• Maintaining confidentiality of organizational information.

• Other duties as assigned.

ABOUT THE CANDIDATE

The ideal candidate will bring a wealth of Accounts Payable experience and should possess:

• Knowledge of accounts payable and general accounting procedures.

• Proficient in data entry and management.

• High level of organization data storage retrieval skills and follow up.

• Attention to detail.

• Ability to manage multiple priorities in a fast-paced environment.

• Quick to learn and willing to delve into the details to find issues.

• Ability to work with other teams to solve issues building relationships with internal and external stakeholders.

Minimum Qualifications

• Associates degree in accounting or the equivalent 5 years experience in accounts payable preferably in a manufacturing environment

• Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.

• Experience with Microsoft Dynamics D365 a plus.

ABOUT THE COMPANY

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers OEMs and industrial customers also designs and builds industrial-grade photonics systems for material inspection chemical identification and quality assurance.

At Ocean We Measure What Matters and our Mission is to design precise photonics systems to solve customer measurement challenges to make the world safer cleaner and healthier. We have discovered refined and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience we are working within applications including biomedical semiconductors research & science industrial environmental food & agriculture and safety & security. We partner with customers to achieve ambitious goals leveraging the power of light for advancement in health safety and the environment.

With more than 200 employees worldwide including in the US Europe and Asia we leverage the wealth of knowledge from a diverse and multidisciplinary team which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc an international market leader in safety health and environmental technology.

ABOUT THE PERKS

Ocean Optics offers a comprehensive compensation package and health and wellness benefits. Also as a member of the Halma Group of companies () our employees enjoy excellent career development networking and advancement opportunities worldwide.

EQUAL OPPORTUNITY EMPLOYER

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age race creed color national origin ancestry marital status affectional or sexual orientation gender identity or expression disability nationality sex or veteran status.

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