Accounts Payable Analyst

Manufacturing Full-Time On-Site (Not Remote or Hybrid) Las Vegas NV

About Noovo
Noovo is a fast-growing premium camper van manufacturer creating high-end Class B adventure vehicles designed for
comfort craftsmanship and life on the road. The company builds custom configurable vehicles for customers who want the
freedom of the open road without sacrificing quality or livability.

As Noovo scales production and matures its manufacturing operations the company is strengthening the accuracy and
discipline of its purchase-to-pay process. Noovos environment is entrepreneurial hands-on and fast-moving ideal for
someone who enjoys owning a process end to end and improving the systems behind it.

Position Summary
Noovo is seeking an Accounts Payable Analyst to own the review validation and approval decision on every vendor
invoice verifying three-way matches in Odoo pursuing credit memos and vendor corrections with the purchasing
team and communicating a clear current payment picture to Noovos fractional CFO team.

This is not an invoice data-entry role. Invoice capture and initial coding are handled through AI-assisted intake in
Cashflow360 in partnership with Noovos fractional accounting team. What automation cannot do is decide whether an
invoice is actually correct whether the goods were received whether the price matches what was negotiated or whether
Noovo is owed a credit. That judgment is this role.

The Analyst is the checkpoint between a captured invoice and an approved payment. Every bill leaves this desk in one of
three states: approved and released denied or disputed with a documented reason or held pending a specific open item with a named owner and an expected resolution date. Nothing sits in limbo.

Because the underlying data lives across Odoo (purchasing receiving inventory) QuickBooks Online (accounting and
reporting) and Cashflow360 (intake and payment workflow) this person also serves as a practical systems analyst
catching where AI-captured data diverges from what the ERP actually shows and identifying the upstream process gaps that
keep producing mismatches.

Key Responsibilities

Invoice Review & Approval Decisions

• Review AI-captured invoices in Cashflow360 for accuracy vendor amount terms tax GL and cost coding PO reference and duplicate detection.
• Validate each invoice against the corresponding purchase order and receiving record in Odoo before approving.
• Make and document the approval decision on every bill: approved for payment denied or disputed or held pending resolution.
• For every denied or held invoice record the specific reason the owner of the resolution actions taken and the expected clearing date.
• Route invoices requiring department or executive authorization through the correct approval path and follow them to completion.
• Escalate items that fall outside policy unapproved spend invoices without a purchase order new or unverified vendors and unexplained price increases.
• Correct AI coding and capture errors and track recurring error patterns for follow-up with the fractional team.

Three-Way Match & Exception Investigation

• Perform three-way matching of purchase orders receiving documents and vendor invoices in Odoo.
• Investigate match exceptions to root cause quantity variances price discrepancies unit-of-measure mismatches partial or split shipments unreceived goods and receipts posted late or not at all.
• Walk down open receipts with the receiving and warehouse teams when the system record and the physical reality disagree.
• Distinguish genuine vendor errors from internal process or timing issues and route each to the right owner.
• Verify freight duties surcharges and other landed-cost components are billed correctly and captured in the right place.
• Maintain a current visible log of all open exceptions with status and aging.

Credit Memos Vendor Disputes & Purchasing Partnership

• Identify when Noovo is owed a credit overbilling short shipments returns damaged or rejected material pricing errors duplicate invoices and unearned charges.
• Work with the purchasing team to confirm negotiated pricing terms and quantities before disputing a charge with a vendor.
• Initiate and track credit memo requests through to receipt and application so credits are actually captured rather than written off by attrition.
• Own vendor communication on disputed items professional specific and persistent.
• Reconcile vendor statements to open payables and resolve aged or unapplied items.
• Manage returns rebates deposits and prepayments and ensure they are correctly reflected against vendor balances.
• Give purchasing visibility into vendors that repeatedly bill incorrectly so the pattern can be addressed at the source.

Payment Communication & Fractional CFO Coordination

• Prepare and present a recurring payment proposal to the fractional CFO team with a clean split between invoices approved and ready to release and invoices under investigation.
• For every item under investigation communicate what is wrong who owns it what has been done and when it is expected to clear.
• Maintain a current AP aging and near-term cash requirements view to support payment-timing decisions.
• Surface anticipated credits and disputes so they factor into cash planning rather than appearing as surprises.
• Confirm approved payments are released and correctly posted across Cashflow360 Odoo and QuickBooks Online.
• Serve as the primary point of contact for vendor payment status inquiries.
• ERP & Systems Integrity (Odoo / QuickBooks Online / Cashflow360)
• Act as a hands-on power user of the Odoo purchasing receiving vendor bill and inventory modules.
• Reconcile activity across systems including AP subledger to general ledger received-not-invoiced balances and
• vendor master data.
• Investigate sync failures duplicate records and data mismatches between Cashflow360 Odoo and QuickBooks Online and drive them to resolution.
• Maintain clean vendor master data payment terms tax settings remit-to information W-9s and duplicate prevention.
• Identify where upstream ERP workflows break down POs not created receipts not posted units of measure configured incorrectly bills entered outside the PO process and escalate with a proposed fix.
• Help document test and roll out improvements to purchase-to-pay workflows as the company grows.
• Build and maintain recurring reporting on open exceptions outstanding credits open POs and AP aging.

Month-End Close & Reconciliation Support

• Support the fractional accounting team on month-end close for accounts payable accrued liabilities received-not-invoiced and prepaid balances.
• Prepare AP aging reconciliations and supporting schedules.
• Ensure held and disputed invoices are properly accrued rather than simply excluded.
• Support credit card and expense reconciliations and confirm documentation and coding are complete.
• Support annual 1099 preparation and vendor compliance documentation.
• Provide backup documentation for audits reviews and tax filings.

Process Improvement & Controls

• Strengthen controls around purchase order authorization receiving confirmation invoice approval and payment release.
• Track recurring match failures and credit situations by root cause and partner with the responsible team to fix them upstream.
• Reduce manual workarounds spreadsheet dependency and duplicate handling across the three systems.
• Contribute written procedures and documentation for the purchase-to-pay workflow.

Qualifications

• 36 years of accounts payable experience including hands-on three-way matching in a purchase order environment.
• Experience in a manufacturing distribution construction or other inventory-carrying business.
• Demonstrated ownership of invoice approval decisions not just processing but deciding and documenting.
• Track record of identifying and recovering vendor credits and of resolving disputes directly with vendors.
• Working knowledge of an ERP systems purchasing receiving and vendor bill functionality.
• Experience with QuickBooks Online or a comparable general ledger system.
• Strong Excel skills lookups pivot tables and reconciling large transaction sets.
• Clear concise written communication able to summarize payment status and open issues for a CFO-level audience.
• Comfortable pushing back: on vendors on purchasing and on an AI-generated coding suggestion that is wrong.
• Comfortable working directly with purchasing receiving warehouse and production personnel.
• High attention to detail strong organizational habits and sound judgment with confidential financial information.

Preferred Qualifications

• Direct experience with Odoo particularly purchasing inventory and vendor bills.
• Experience with Cashflow360 or a comparable AP automation and approval-workflow platform.
• Experience working alongside a fractional CFO outsourced accounting team or external controller.
• Experience in a multi-system environment (ERP plus a separate general ledger plus an AP platform) and reconciling across them.
• Familiarity with landed cost received-not-invoiced accruals or inventory receipt accounting.
• Experience supporting an ERP implementation data cleanup or purchase-to-pay process improvement initiative.
• Experience in automotive RV aerospace custom manufacturing or complex assembly environments.
• Associates or Bachelors degree in Accounting Finance Business or a related field.

What Success Looks Like

• Within 30 days: every open invoice carries a documented status approved denied or held with a named owner and expected clearing date.
• Within 60 days: a standing payment-approval cadence with the fractional CFO team and an active credit memo pipeline being tracked to collection.
• Within 90 days: AP balances reconciled across Cashflow360 Odoo and QuickBooks Online; recurring match failures identified by root cause; and at least one upstream process gap closed.

Compensation & Benefits

• Salary range: $62000 $75000 annually ($30.00 $36.00 per hour) commensurate with experience and depth of ERP background
• Medical dental and vision insurance
• Paid time off and paid holidays
• 401(k) plan with company match
• Growth opportunity within a fast-growing premium manufacturing company including exposure to cost accounting and ERP process work

Location
This is a full-time on-site position based at Noovos manufacturing facility in Las Vegas NV. This role is not remote or
hybrid. Because the work depends on direct same-day coordination with receiving purchasing inventory and production
teams including walking down open receipts and resolving match exceptions in person the Accounts Payable Analyst is
expected on-site during regular business hours and must be comfortable spending time in the manufacturing environment.