Accounts Payable Accountant
Job Location:
Alameda, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
About Psynergy
Psynergy Programs founded in 2004 operates five locations across California including Morgan Hill Greenfield and the Greater Sacramento area. Psynergys licensed adult residential facilities provide comprehensive mental health services to help individuals transition from locked settings to successful community living. Psynergys services include assessment therapy rehabilitation and crisis intervention delivered in a compassionate environment that celebrates hope promotes personal growth builds social networks and helps individuals realize their full potential.
Position Summary
Under the general direction of the Vice President of Finance the Accounts Payable Accountant is responsible for managing Psynergys accounts payable functions and supporting related accounting operations. This position ensures the accurate and timely processing of vendor invoices payments expense reports and account reconciliations while maintaining compliance with organizational policies and regulatory requirements. The Accounts Payable Accountant assists with financial reporting month-end close activities and the maintenance of accurate accounting records. This role requires strong accounting knowledge sound judgment attention to detail and a high degree of integrity and discretion when handling sensitive financial and organizational information. Knowledge of accounting practices within California Adult Residential Facility (ARF) and Residential Care Facility for the Elderly (RCFE) environments is preferred.
Essential Duties
- Process vendor invoices accurately and timely ensuring proper coding approvals and supporting documentation.
- Review invoices purchase orders and receipts to verify accuracy and compliance with organizational policies.
- Prepare and process weekly and monthly vendor payments including checks ACH transactions and electronic payments.
- Maintain vendor records including W-9 forms payment terms contact information and tax documentation.
- Reconcile vendor statements and investigate discrepancies to ensure accounts are accurate and current.
- Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
- Monitor accounts payable aging reports and ensure timely payment of outstanding obligations.
- Assist with month-end and year-end closing processes by preparing account reconciliations and supporting schedules.
- Maintain accurate accounts payable records and supporting documentation in accordance with organizational and regulatory requirements.
- Collaborate with department managers to resolve invoice discrepancies obtain approvals and support budget tracking.
- Assist with expense reporting corporate credit card reconciliations and employee reimbursement processing.
- Support internal and external audits by gathering documentation and responding to audit requests.
- Ensure compliance with applicable accounting standards tax requirements and internal controls.
- Assist with maintaining general ledger accuracy through proper account coding and reconciliation activities.
- Identify and recommend process improvements to enhance efficiency accuracy and internal controls within the accounts payable function.
- Utilize accounting software and financial systems to process transactions maintain records and generate reports.
- Prioritize multiple deadlines while maintaining a high level of accuracy and attention to detail.
- Exercise sound judgment and maintain strict confidentiality of all financial employee resident client and organizational information.
- Maintain current knowledge of accounting principles accounts payable best practices and relevant regulatory requirements.
- Provide support for other accounting and administrative functions as assigned.
- Supports strategic financial initiatives and special projects as assigned by executive leadership.
- Participates in emergency drills and follows emergency procedures.
- Attends and participates in staff program and facility training as required.
- Exercises absolute confidentiality with all client and employee related matters and material.
- Attend and participate in staff program agency and community meetings and training as required.
- Assists as needed with other internal departments.
- Assists as needed with other tasks and/or functions associated with the Psynergy mission.
- Acts as a Mandated Reporter and immediately reports suspected abuse neglect exploitation or safety concerns in accordance with applicable laws and company policies.
- Consistently supports compliance with Psynergys Employee Conduct Policy by maintaining privacy and confidentiality protecting organizational assets acting with ethics and integrity reporting non-compliance avoiding potential and actual conflicts of interest and adhering to applicable federal state and local laws regulations accreditations and licensure requirements (where applicable) and to Psynergys policies and procedures.
- Models and reinforces ethical behavior in oneself and others in accordance with Psynergys policies and procedures; supports compliance initiatives; maintains confidentiality; admits mistakes; conducts business honestly; demonstrates consistency in words and actions; and follows through on commitments.
- Other duties and responsibilities as reasonably assigned.
Job Requirements
- Education License/Certification and Work Experience
High school diploma or GED required.
Associates degree
Two years related experience.
Minimum of 5-7 years of progressive accounting experience with at least 2 years in a supervisory or leadership role.
Proficiency in accounting software (e.g. QuickBooks NetSuite or similar) and Microsoft Excel.
Proven expertise in managing accounts payable and receivable processes.
Excellent analytical problem-solving and organizational skills.
Must possess or be able to obtain adult CPR and first-aid certification within 30 days of hire.
- Preferred Qualities
Bachelors degree preferred
Three years of experience in revenue cycle management.
Experience with ARF/RCFE accounting practices and California CCL regulations is a strong plus.
Strong knowledge of GAAP financial reporting and internal controls.
- Other Minimum Requirements
- Ability to read analyze and interpret documents such as safety protocols operating instructions maintenance procedures and policy manuals.
- Capable of preparing routine reports and professional correspondence.
- Demonstrates the ability to communicate clearly and effectively both verbally and in writing including presenting information to groups of customers employees or stakeholders.
- Proficiency in performing basic arithmetic operations including addition subtraction multiplication and division using whole numbers fractions and decimals.
- Exhibits strong analytical and problem-solving skills including the ability to follow written verbal and visual instructions.
- Capable of evaluating and resolving issues involving multiple variables in both routine operations and emergency scenarios using sound judgment and critical thinking.
- Working knowledge of Microsoft Office applications including Word Outlook and Excel. Familiarity with electronic medical records (EMR) systems as well as inventory management and database software.
- This job requires frequent bending squatting kneeling climbing reaching above shoulders sitting walking on inclines standing talking hearing and repetitive hand motions. Vision needs include close vision and focus adjustment. Occasionally required to lift push or pull up to twenty-five pounds.
- Pre-Hire Requirements
Must be able to meet and receive a criminal records clearance as required by Title XXII licensing regulations including FBI and DOJ clearance. A health screening by or under the direction of a physician must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment. Must be physically able to assist clients and/or staff in the evacuation of the program facility in emergency situations. Must be able to administer first aid in an emergency situation.
Reasonable Accommodation Statement
Psynergy complies with all federal state and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. By signing below I understand that if reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions or to receive other benefits and privileges of employment please contact Human Resources ().
Monday to Friday 8am-5pm
