Accounting Support

Job Title: Accounting Support

Location: Boston MA 02111 (Hybrid: 2 Days On-Site)

Type: 1.5-Month Contract / Part-Time (5 Weeks)

Schedule: 20 Hours per Week 5hr/Day 4 Days/Week

Pay Rate: $22 an hour

Job Summary

We are seeking anAccounting Support Specialist fora 5-week temporary part-time engagement. They will provides core support to the Finance division across Accounts Payable processing and Payroll/Benefits reconciliations. They must have a solid grounding in basic accounting strong spreadsheet proficiency in Microsoft Excel and hands-on document management skills using Adobe.

Key Responsibilities

• Update and maintain accounts payable records vendor files and voucher logs within the Seamless accounting system.
• Assemble review and organize accounts payable vouchers to prepare them for routine payment processing.
• Update and maintain American Express reconciliation worksheets and expense logs in Microsoft Excel.
• Assist finance staff in retrieving Homeland Security vouchers paid by EOPSS and compile supporting documentation for reimbursement requests.
• File AP vouchers and assist in archiving FY25 Finance Department physical and electronic files according to record retention schedules.
• Update financial spreadsheets to reconcile gross payroll outputs against detailed labor cost reports.
• Update reconcile and maintain MBTA billing records and associated departmental tracking spreadsheets.
• Update monthly and quarterly benefits billing spreadsheets alongside supporting documentation to ensure accurate ledger entries.
• Maintain and update short-term disability reconciliation spreadsheets to verify active claims and payout balances.
• Utilize Adobe software to format merge compress and organize electronic payroll benefits and AP records.
• Execute routine accounts payable general ledger support and office administrative tasks as assigned by finance leadership.
• Organize historical AP and payroll documentation to support internal finance reviews and year-end audit readiness.

Required Skills & Experience

• Direct hands-on proficiency with Adobe (PDF management/formatting) is required.
• Basic accounting knowledge with practical experience handling Accounts Payable Accounts Receivable or general finance administration (1 year desired).
• Solid skills in Microsoft Excel for maintaining updating and auditing reconciliation spreadsheets.
• Meticulous organizational skills to manage voucher logs payroll records and financial archiving accurately under a part-time schedule.

Required Skills:

Accounting Management