Accountant 1

Summary:

The Accountant I is responsible for providing day-to-day accounting and financial support to help ensure accurate financial records timely processing of transactions and compliance with organizational policies and procedures.

Essential Duties and Responsibilities:

General Accounting

Prepare reconciliation of Agency bank operating and payroll accounts to the general ledger.

Prepare and enter journal entries under the guidance of the Accounting Manager or other Finance leadership.

Billing of major contracts for the Agency.

Support month-end and year-end closing activities.

Research and resolve accounting discrepancies and communicate findings to the appropriate team members.

Maintain organized and accurate accounting files and documentation.

Accounts Payable and Receivable Support

Assist with processing invoices payment request and other financial transactions.

Review invoices and supporting documentation for accuracy and appropriate approvals.

Assist with tracking outstanding invoices payments and receivables.

Support vendor maintenance and communication as needed.

Help ensure financial transactions are recorded accurately and in a timely manner.

Financial Reporting and Compliance

Assist in preparing financial reports schedules and supporting documentation.

Support grant and program-related financial tracking and reporting.

Assist with audits reviews and other financial requirements by gathering requested documentation and information.

Help ensure compliance with organizational policies accounting procedures and applicable nonprofit and funding requirements.

Administrative and Team Support

Respond to routine questions from employees and vendors regarding financial processes.

Assist with improving account processes and identifying opportunities for greater efficiency.

Maintain confidentiality of financial employee donor vendor and organizational information.

Participate in Finance team meetings and professional development opportunities.

Perform other related duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Minimum Qualifications:

• Associates or Bachelors degree in Accounting Finance or a related field or an equivalent of education and relevant experience.
• Internship coursework or previous experience in accounting bookkeeping accounts payable accounts receivable or financial administration preferred.
• Basic understanding of accounting principles and general ledger processes.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet established deadlines.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong analytical problem-solving and communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated willingness to learn and develop new skills.

Preferred Qualifications:

• Bachelors degree in Accounting or Finance
• Experience with accounting or financial management software.
• Experience working with nonprofit accounting grants restricted funding or multiple funding sources.
• Experience with accounts payable account reconciliations or general ledger entries.

Physical and Mental Demands:

• This role is largely office-based and requires prolonged sitting while working at a desk or computer.
• May require occasional light lifting (up to 25 lbs) standing or walking.
• Prolonged use of a computer screen requiring frequent reading and data entry.
• Must be able to manage multiple tasks and projects simultaneously often under tight deadlines.
• High level of attention to detail to ensure that all client information reports and documentation are accurate and complete.
• Frequent interactions with clients team members and external stakeholders require strong verbal and written communication skills.
• Ability to maintain performance and composure in a fast-paced environment with occasional pressure to meet deadlines or handle multiple competing priorities.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Working Environment:

• Primarily office-based
• Some evening or weekend hours may be required.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.