Transport Administrator

Department:Transport

Location: Birmingham

Hours: 40 hrs/week 0600 - 1400 or 1000 to 1800

Salary: 27800

Job Purpose

To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. The role ensures all transport operations are conducted legally safely and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle driver and route planning for both internal and external customer.

• Prepare and plan the delivery schedules incorporating Service Centre and 3rd party customer / supplier requirements factoring in our driver rota criteria.
• Communication to customers of any delays to their deliveries
• Investigate any missing parcels.
• Monitoring of temperature records for accuracy and compliance.
• Check driver timesheets prior to distribution ensuring trailer numbers vehicle registration and shift start times are correctly recorded. Raise any discrepancies immediately with the Transport Supervisor.
• Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or PODs/Uplifts are returned along with any other relevant shift or vehicle information.
• Brief agency personnel prior to the start of their shift issuing trailer and unit check sheets time sheets fuel cards and gate passes.
• Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.
• Analysis digital Tachograph charts including the preparation and distribution of infringement reports.
• Calculate weekly miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor Administration Manager and General Manager.
• Update daily the Fleet KPI detailing all fuel mileage and fleet costs.
• Ensure wage data is entered correctly onto the system from drivers timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.
• Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet. Report any discrepancies immediately to the Transport Supervisor.
• Ensure all requested PODs are checked for deliveries.

.

Job Knowledge

Any prior knowledge of the following would be highly advantageous:

Company procedures relevant to Transport

Drivers Wage Calculation

Location of Service Centre network

Route Planning

Security Procedures

Health & Safety requirements

Skills and Experience:

• Ability to use initiative
• Good communication skills
• Attention to detail
• Customer care
• Good telephone manner
• Sound keyboard skills
• Intermediate Numeracy and Literacy
• Intermediate MS Word and Excel

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Cencora is committed to providing equal employment opportunity without regard to race color religion sex sexual orientation gender identity genetic information national origin age disability veteran status or membership in any other class protected by federal state or local law.

The companys continued success depends on the full and effective utilization of qualified individuals. Therefore harassment is prohibited and all matters related to recruiting training compensation benefits promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment please call 888.692.2272 or email . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned