Enter a job title or keyword
Technology Studio Team Assistant
Job Location:
Monthly Salary:
Posted:
11 September 2026 (17 hours ago)
Posted:
Application Deadline:
9 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Please note this is a 5-month FTC initially
The Technology Studio creates immersive interactive and emerging-technology experiences for Imaginations clients. We are looking for a proactive and organised Team Assistant to help the Studio operate effectively and contribute to its work across digital production creative technology AI and innovation.
The Technology Studio creates immersive interactive and emerging-technology experiences for Imaginations clients. We are looking for a proactive and organised Team Assistant to help the Studio operate effectively and contribute to its work across digital production creative technology AI and innovation.
You will help manage diaries meetings administration resourcing finances and equipment while also supporting presentations research Innovation Lab activities and internal initiatives. However this is not a conventional administrative role. We are looking for someone curious adaptable and willing to take on different types of challenges. You may be coordinating freelancers one day researching an emerging technology the next and then helping prepare a client presentation or Innovation Lab event.
The role offers strong potential for progression. Depending on your interests strengths and performance it could provide a route into Creative Technology Digital Production Client Services or other disciplines within Imagination.
Key Responsibilities
Team and leadership support
- Provide day-to-day support to the Global Creative Technology Director and Head of Digital Production.
- Help manage diaries schedule meetings and events for internal and external participants.
- Organise team project and leadership meetings including rooms video calls and supporting materials.
- Prepare agendas capture actions and help ensure agreed follow-ups are completed.
- Support travel arrangements expenses purchasing and other administrative requirements.
- Handle sensitive or confidential information appropriately.
Studio coordination
- Help maintain team plans project trackers resource information and reporting documents.
- Coordinate the onboarding and offboarding of employees freelancers and other collaborators.
- Liaise with HR IT Finance Production and other departments to ensure people have the access equipment and information they need.
- Raise purchase orders process invoices and support project and departmental financial administration.
- Help organise team events training sessions workshops and social activities.
- Owning our client asset and license trackers ensuring media and licenses are logged during job wrap
- Asset Research liaising briefing and buying in stock media (3D images and video)
Presentations and communication
- Support the creation and formatting of internal and client-facing presentations.
- Turn research notes and project information into clear well-structured slides.
- Help maintain credentials case studies project summaries and other Technology Studio materials.
- Gather updates from across the team and support internal communications about projects innovation and new capabilities.
- Proofread and quality check documents before they are shared.
AI and innovation
- Undertake focused research into AI emerging technologies tools and relevant industry developments.
- Summarise findings clearly identifying potential applications for Imagination and its clients.
- Support AI and innovation initiatives including research coordination documentation and presentations.
- Experiment with approved AI tools to improve research administration and content development processes.
- Help organise demonstrations internal learning sessions and technology show-and-tells.
- Apply appropriate care to the accuracy confidentiality and responsible use of AI generated material.
Imagination Innovation Lab
- Support the Lab manager in helping keep the Innovation Lab organised presentable and ready for client and internal sessions.
- Coordinate bookings demonstrations visitors equipment and supporting materials.
- Assist with the preparation and delivery of Lab tours workshops and events.
- Work with specialists to ensure prototypes and demonstrations are ready and correctly presented.
- Support the Lab Manager to maintain an overview of Lab equipment experiences and supporting information.
Resourcing and equipment
- Support the booking and administration of freelancers and specialist suppliers.
- Liaise with relevant teams to ensure contracts purchase orders system access and payments are progressed.
- Maintain records of Technology Studio hardware and equipment.
- Coordinate equipment bookings loans returns and storage.
- Support the preparation of equipment and materials for events installations workshops and on-site delivery.
Project support
- Provide coordination and administrative support to digital projects when required.
- Support research supplier coordination workshop preparation and small project budgets.
- Assist teams during busy delivery periods including occasional on-site support where appropriate.
Skills Knowledge & Expertise
- Previous experience in an administrative coordination production or team-support role is desirable. Internships and relevant work experience will be considered.
- Experience in a creative agency production company technology business or similar environment would be useful but is not essential.
- Strong organisational skills and close attention to detail.
- Confident using Google Workspace and/or Microsoft Office particularly presentation and spreadsheet software.
- Able to create clear professional and visually consistent presentations.
- Strong written and verbal communication skills.
- Comfortable learning new digital tools and working with technology focused teams.
- An interest in AI emerging technology digital experiences or creative production.
- Able to manage multiple priorities and follow tasks through to completion
Personal attributes
- Proactive and willing to take ownership rather than wait to be instructed.
- Curious about technology creativity and how new ideas can be applied.
- Resourceful and comfortable tackling unfamiliar challenges.
- Broadly capable across different areas with the potential to develop deeper expertise over time.
- Positive approachable and able to build relationships across different disciplines and levels of seniority.
- Calm under pressure and able to respond constructively when priorities change.
- Collaborative inclusive and willing to help others.
- Ambitious and motivated to learn develop and progress.
- Practical dependable and committed to producing high-quality work.
Development and progression
This role is intended to be an entry point into the wider work of the Technology Studio rather than a fixed administrative track.
The successful candidate will gain exposure to client projects digital production creative technology AI and innovation alongside the core operational responsibilities of the role. There is strong potential to develop towards Creative Technology Digital Production Client Services or another relevant discipline based on individual aptitude interests performance and business requirements.
Job Benefits
Wellness
- Private Medical Insurance (including discounted gym options)
- Discounted Healthcare Cash Plan
- Discounted Private Dental Insurance
- Paid leave to support caring requirements dependents sickness compassionate leave etc.
- Employee Assistance Programme (Help@ hand)
- In-Office Gym (London office only)
- Life Insurance - 4xsalary
- Annual Health Assessment & Flu Vaccinations
- Trained Mental Health First Aiders are available for support
Benefits
- 25 Days Annual Leave (pro-rata for part-time roles)
- Birthday Day Off plus a birthday gift
- Discretionary Annual Bonus
- Generous Family Leave Policies with coaching and support for new parents
- Tailored Learning & Development for Career Development
- Enhanced Pension Contributions
- Cycle-to-Work Scheme
- Season Ticket Travel Loans
- Income Protection (employee-only benefit)
- Subsidised Electric Car Scheme
- Home Technology Scheme (tax-efficient loan for tech equipment)
- Unpaid Sabbatical opportunities
Perks
- Hybrid Working (3 in-office days per week)
- Company Events and socials
- Pet-friendly office
- Lunch & Learns sessions
- Wellness & Educational webinars
- Subsidised Café (London office only)
Required Experience:
Junior IC
About Company
We’re a leading brand experience agency designing brand experiences worldwide for some of the biggest names. Find out how we can transform your brand.
