Senior Executive Assistant

Dataiku is the Platform for AI Success the enterprise orchestration layer for building deploying and governing a single environment teams design and operate analytics machine learning and AI agents with the transparency collaboration and control enterprises require. Sitting above data platforms cloud infrastructure and AI services Dataiku connects the full enterprise AI stack - empowering organizations to run AI across multi-vendor environments with centralized governance.

The worlds leading companies rely on Dataiku to operationalize AI and run it as a true business performance engine delivering measurable value. For more visit the Dataiku blog LinkedIn X and YouTube.

Senior Executive Assistant to the CEO

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau CEO of Dataiku. Reporting directly to Florian this is a high-trust high-visibility role at the center of the CEOs office. You will manage the CEOs calendar and travel keep the board and senior leadership operating rhythm running smoothly and work hand in hand with the Office of the CEO to keep company-wide cadence calendars and communications aligned with the CEOs priorities.

What youll do:

• Own the CEOs daily calendar expenses and travel logistics including complex multi-region scheduling across time zones

• Coordinate customer and prospect meetings when the CEO is traveling liaising with regional teams and building itineraries

• Own board and committee meeting logistics: scheduling day-of logistics. Assist with Board portal & submission deadlines.

• Pre-read and sanity-check briefing materials ahead of customer meetings email templates board meetings and internal speaking engagements

• Partner with the Office of the CEO to support weekly executive committee meeting prep

• Assist on various meetings: take accurate meeting minutes and ensure follow-up and cascade of action items to the right stakeholders

• Plan and execute large-scale events involving global stakeholders including internal leadership offsites all-hands and external summits managing logistics end to end

• Support executive and senior hiring processes: NDAs interview panel scheduling debrief coordination and offer logistics

• Manage supplier setup invoicing and PO administration for the CEOs office

• Travel as needed to support events offsites and key coordination moments

Who you are:

• 10 years of executive assistant experience including direct experience supporting a CEO or senior C-suite executive at a company of meaningful scale

• Experience operating across departments not just one function with an understanding of what it takes to support someone whose calendar touches every part of the business

• Able to make sound decisions and prioritize under ambiguity without needing detailed direction; you anticipate needs exercise strong judgment on what warrants escalation and take ownership rather than waiting to be told what to do next

• Proven experience managing complex international travel across multiple time zones

• Proven experience planning large-scale events with global stakeholders (leadership offsites board meetings customer summits) end to end

• Experience taking clear accurate meeting minutes and ensuring information cascades correctly to the right audiences

• Experience supporting board meeting logistics and materials coordination

• Proven ability to handle highly confidential information with absolute discretion

• Excellent prioritization and follow-through across a high volume of competing time-sensitive demands

• Polished written and verbal communication for interactions with board members senior executives and external partners

Nice-to-haves:

• Familiarity with board portal tools (e.g. Boardvantage)

• French language skills

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