Producer & Agent Assistant

Producer / Agent Assistant

About The Only Agency

As a creative management agency we represent wardrobe stylists makeup artists hair stylists manicurists photographers creative directors and more. With hubs in New York Los Angeles Nashville and London we are at the heart of the industries we serve. We champion creative leaders who persistently redefine trends and push the limits in the fashion beauty and entertainment industries. We are masters at establishing connections and pairing creatives to meet the needs of our celebrity brand and editorial partners.

The Only Agency is seeking aProducer / Agent Assistantto join our London team in Soho. This is a dynamic multi-faceted role supporting the Director of London and our agents while helping to keep the London office running smoothly.

Communication sits at the heart of this role. You will be a key link between our artists agents clients and wider team so you should be clear warm responsive and confident communicating by email phone and in person.

Key Responsibilities

Production & Agent Support

• Support agents with artist travel logistics call sheets schedules and day-to-day production needs
• Book and oversee artist travel arrangements managing changes and communicating updates quickly and clearly
• Organize meetings for the Director agents artists and clients including diary management and follow-ups
• Curate and maintain artist portfolios decks and PDFs to a high visual standard for pitches and client proposals
• Support client billing and work closely with the Accounts team to ensure jobs are invoiced accurately and on time
• Assist with general artist bookings job coordination and administrative needs
• Help ensure artists clients and production teams have all necessary information ahead of jobs

Business Development

• Support agents in pitching artists to new and existing clients
• Research and identify new business opportunities for our roster
• Build and maintain relationships with brands publicists stylists production teams and other industry professionals
• Network and attend relevant industry events representing The Only Agency professionally
• Stay informed on current events and trends across celebrities fashion beauty film music art and photography

Office Management

• Help establish and maintain clear internal communication protocols across the London team
• Handle general office correspondence and ensure enquiries are responded to promptly
• Oversee day-to-day office administration and help keep the London office running efficiently
• Manage office supplies and inventory including ordering and maintaining appropriate stock levels
• Keep the office clean organized and professionally presented
• Support management with project coordination and additional administrative needs
• Help create a welcoming and professional environment for employees artists clients and visitors

Skills & Qualifications

• Previous experience in a PA production agency or administrative role ideally within a talent agency production company or the fashion beauty or entertainment industry
• Experience with client billing is preferred
• Excellent written and verbal communication skills with the ability to communicate clearly warmly and professionally
• Highly organized with strong time management skills and the ability to prioritize multiple projects simultaneously
• Resourceful and solutions-focused with the ability to think creatively when plans change
• Strong attention to detail and ability to follow through on tasks
• Articulate and personable with the ability to build rapport with artists clients celebrity teams brands and publicists
• Strong understanding of the celebrity market fashion and beauty trends and the wider entertainment industry
• Comfortable working in a fast-paced environment