Procurement Administrator (Administrative Support)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon you wont just build your career youll help build what matters to enable future generations to thrive.

At Aecon you can count on:

• Safety Always. Our number one core value. The safety of our people projects partners and stakeholders is our priority focus today and always.
• Integrity. We lead by example with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued supported and empowered to contribute fully.

We deliver infrastructure with purpose and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental emotional and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University tuition reimbursement and Leadership Programs.
• Are committed to creating work environments focused on mutual respect teamwork collaboration and new ideas through meaningful initiatives training partnerships with Veteran groups our Aecon Women in Trades and diversity programs as well as our Employee Resource Groups (ERGs) to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk safety and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion expertise and dedication of our people. Together we embrace strong execution innovation and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If youre inspired to make a difference through future-building projects join our best-in-class team.

Whats the Opportunity

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe reliable and innovative solutions across electrical telecommunications pipeline distribution and renewable energy markets. With operations across North America Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always we partner with clients to build the infrastructure that powers the future.

As we continue our journey to becoming Canadas leading utility construction provider we are looking for a Procurement Administrator (Administrative Support) to join our team. This role plays a key part in supporting procurement operations and ensuring efficient accurate and timely purchasing processes across our projects.

Reporting to the Project Services Team Lead the Administrator will act as a vital link between the office the field and our vendor partnershelping maintain the flow of materials equipment and services required to keep our projects moving.

Location: Scarborough ON

What Youll Do

• Support procurement activities including purchase order updates and adjustmentsProcess goods receipts in SAP for delivered materials and equipment
• Record and acknowledge subcontractor services in SAP
• Track deliveries and manage rental equipment and tooling through rental trackers
• Resolve procurement exceptions in real time (pricing delivery accounts materials and services)
• Perform invoice validation and support three-way matching (PO receipt invoice)
• Assist with basic bookkeeping functions including invoice tracking credits and reconciliations
• Manage Purchase Card transactions and ensure compliance with company policies
• Investigate and resolve invoice discrepancies to support the procure-to-pay process
• Reconcile vendor statements and ensure all invoices are received recorded and processed accurately
• Maintain organized filing systems and procurement documentation
• Maintain strong communication with operations and field teams
• Administer Tool Hound system including uploading certifications and test records
• Support vendor and subcontractor safety prequalification processes
• Assist with urgent field purchases and time-sensitive requests
• Perform additional administrative and procurement duties as needed
• Promote a culture of inclusion collaboration and continuous improvement

What You Bring to the Team

• Proven experience in procurement administration accounts payable or book-keeping-related roles
• Solid understanding of basic book-keeping principles including invoices credits accruals and reconciliations
• Demonstrated ability to perform and ensure accuracy in the three-way matching process
• Working knowledge of SAP and the procure-to-pay lifecycle will be an asset
• Intermediate to advanced proficiency in Microsoft Office (Excel Word Outlook)
• Strong organizational time management and problem-solving skills
• Ability to work both independently and collaboratively while managing multiple priorities
• Proven ability to build strong relationships with internal teams and external vendors
• Ability to perform effectively in a fast-paced deadline-driven environment
• Proactive mindset with the initiative to identify and resolve issues
• Commitment to fostering an inclusive diverse and respectful workplace

Reason of Vacancy: Replacement

Salary range: $50000 -$60000

Individual pay is determined based on several factors such as work location education experience and unique skills.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race color religion sex national origin age disability or any other characteristic protected by applicable local laws.