PIL Issuing Manager

Work Pattern: Full-time

Summary of Role

We are seeking a highly organised Senior Administrative Coordinator to support efficient business operations through the delivery of high-quality administrative services. This role plays a key part in coordinating schedules meetings travel arrangements workplace services and documentation ensuring smooth day-to-day operations across multiple stakeholders and priorities.

Responsibilities

• Coordinate complex calendars meetings and appointments across multiple stakeholders
• Arrange travel accommodation and event logistics for both virtual and in-person activities
• Maintain accurate organised and audit-ready records and administrative documentation
• Monitor work queues trackers and recurring requests to ensure timely completion
• Resolve routine administrative issues and escalate more complex matters when required
• Support workplace services facilities administration and supply management activities
• Prepare reports meeting packs presentations and status updates
• Provide guidance and support to colleagues on standard administrative processes and procedures

Skills and Knowledge

• Previous experience in an administrative coordination or office support role
• Strong organisational and time management skills
• Ability to manage multiple priorities and competing deadlines
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications including Outlook Word Excel and PowerPoint
• Strong attention to detail and accuracy in record keeping
• Ability to handle sensitive and confidential information professionally
• Experience working with administrative systems trackers and documentation processes

Desirable

• Experience supporting senior leaders or multiple departments
• Knowledge of facilities workplace services or vendor coordination activities
• Experience coordinating business events or large-scale meetings
• Familiarity with compliance audit or document control requirements
• Experience working within a large corporate or international organisation
• Understanding of process improvement and administrative best practices
• Experience training or mentoring junior team members
• Project coordination experience

Benefits

• Competitive salary and benefits package
• Opportunities for career development and progression
• Comprehensive training and professional development support
• Collaborative and inclusive working environment
• Employee assistance and wellbeing programmes
• Generous holiday entitlement
• Pension scheme
• Flexible and hybrid working opportunities where applicable