Personal Assistant

Job Advert

Personal Assistant to the Hospital Director.

New Hall Hospital Permanent Competitive

The Role

Full Time 37.5 hours per week Monday to Friday between 09.00 and 17.00

The PA to HD to ensure that their day-to-day business is organised effectively. We are looking for a dedicated self-motivated experienced Personal Assistant for the Senior Leadership team. You will have great organisational communication and interpersonal skills and will demonstrate confidentiality and discretion.

This is a very busy and demanding role so candidates will need to be enthusiastic highly motivated and have a flexible approach to their role to ensure the needs of the service are met. You will be responsible for the HD and at times SLT ensuring you are accessible adaptable for the assistance of day-to-day activities as well as planned duties.

What you will bring with you:

• Proven ability to establish priorities under conflicting demands.
• Self-motivated very organised with key prioritisation skills.
• Excellent communicator with a high degree of computer literacy with expert level use of the Microsoft packages.
• Proven ability to work effectively in a team environment and independently as required.
• Flexibility and adaptability to meet the changing needs of the business.
• Demonstrated customer Service skill with excellent communication skills both face to face over the phone and in writing.
• The ability to make decisions and use your initiative are Key.
• have the ability to Work closely with Hospital Director on strategic projects
• Previous experience of providing PA support at a senior level

Desirables

• Experience of managing confidential matters.

This role will report directly to the Hospital Director.

Key Duties (but not limited to):

• Meeting preparation along with minute taking for scheduled meetings and additional ad hoc requirements.
• Maintain and update SLT diaries.
• Maintain CQC evidence folder on behalf of HD with support.
• Work closely with Consultant colleagues
• Hospitality organise external meetings/visits.
• Maintaining the hospitals on call rota and SLT phone.
• Weekly staff newsletter.
• Ensure staff mailing lists are updated
• Annual legal/audit returns for Corporate
• Additional duties such as scheduled staff forums (ad hoc requirements)
• Delegated Authority sign off.
• Maintaining staff car registrations.
• Daily Activity Reporting.

Why join us

At Ramsay Health Care UK our people are at the heart of our success. Our benefits are designed to support your wellbeing work-life balance and career development because were people caring for people:

Health Wellbeing & Financial Security

• Private Medical Cover with the option to add your partner and dependants

• Discounted Bupa Dental Insurance

• Life Assurance (Death in Service) x3 your base salary

• Private Pension with Ramsay matching up to 5% after a qualifying period

• Employee Assistance Programme

WorkLife Balance

• 25 days annual leave bank holidays with the option to buy or sell additional days

• Flexible shift patterns where possible

• Family friendly policies including enhanced parental leave

• Volunteer leave to support causes that matter to you

Career Development & Recognition

• Training and Development via the Ramsay Academy to support your career development

• Colleague recognition programme to celebrate our people

Lifestyle & Everyday Perks

• Access to our benefits platform offering a wide range of discounts

• Cycle2Work scheme

• Subsidised staff restaurant where possible

• Free parking on site where possible

All offers of employment in respect of this appointment will be subject to receipt of a satisfactory Disclosure Certificate from the Disclosure and Barring Service

We care. Its more than what we do its who we are. Everything we do is about striving to deliver the best care. And its a belief thats as true today as it was when we welcomed our first patients in 1964. The Ramsay Way culture recognises that our people are our most important asset and this has been key to our ongoing success.

We are committed to equality of opportunity for all. This position is subject to background and DBS checks.

We are proud to support the UKs Armed Forces and Reservists and have already achieved the Silver Award as part of the MODs Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.

We are committed to safeguarding and promoting the welfare of adults children and young people at risk. We expect all employees to share this commitment and behave in a way that supports it. All successful candidates will be provided with safeguarding training appropriate to their role.