Personal Assistant

PA Legal Team

Aberdeen Full-time Legal PA/Executive Assistant

About the Role

Our client a professional services firm is currently recruiting for a PA.

The successful candidate will provide effective efficient PA administrative and secretarial support to fee earners across the team working collaboratively with colleagues across offices to deliver a high-quality service.

The Opportunity

You will be one of two PAs supporting the team. Although the PA team may work from different offices the team operates as one collaborative unit supporting fee earners wherever they are based or working. From time to time you may also assist with wider divisional needs.

Key Responsibilities

• Accurately produce correspondence documentation presentations and related materials using Word Excel PDF Editor PowerPoint and dictation software
• Create amend and manage large documents liaising with the WP team where required
• Carry out client and matter opening and closing in line with firm processes including conflict checks AML requirements and letters of engagement
• Manage diaries meetings room bookings catering IT support travel arrangements itineraries and expenses
• Manage email accounts partner inboxes and inboxes for absent fee earners including email storage and file management
• Support team meetings including attendance room and technology arrangements and note-taking where required
• Assist with active matter reviews billing invoice production client fee portals purchase orders and invoice queries
• Maintain filing scanning photocopying binding FlowMatrix checks contact information and paper storage processes
• Liaise with clients contacts and internal support teams including Finance Facilities Reception Marketing and Communications and IT
• Provide wider support to the PA group other divisions and offices as required

Candidate Profile

Essential Skills & Experience

• Excellent organisational skills and the ability to manage competing priorities effectively
• Strong attention to detail and accuracy when producing documents correspondence and administrative work
• Excellent administration skills with confidence using Microsoft Office and document management systems
• Clear professional communication skills and a proactive team-focused approach

Desirable

• Previous experience working within the legal sector
• Previous experience as a PA or Executive Assistant

Whats on Offer

• Competitive salary and benefits package

Next Steps

To learn more about this opportunity please submit your application or contact the recruitment team

Due to the high volume of applications we receive only shortlisted candidates will be contacted. If you have not heard from us within 5 working days of submitting your application please assume that your application has not been successful on this occasion.

Equal Opportunities

Cross Resourcing is committed to promoting equality diversity and inclusion in the workplace. Applications are welcomed from all suitably qualified individuals regardless of gender race disability sexual orientation religion or belief age or any other protected characteristic.