Operations Coordinator

• Produce and maintain production requirement sheets and operational data records.
• Process intercompany orders using Microsoft Navision
• Complete daily archiving downloads and backload date sheet updates.
• Coordinate production date changes.
• Coordinate scheduling dates between facilities.
• Support manifesting delivery notes commercial invoices
• Maintain the Time Management System including rotas employee records and payroll processing.
• Liaise with payroll teams and resolve employee payroll queries.
• Maintain weekly reporting documentation.
• Conduct new starter inductions and onboarding processes.
• Coordinate operational improvement projects e.g: SOP implementation and facilities upgrades
• Coordinate contractor control processes including: Contractor onboarding and inductions Certification and insurance compliance Approved contractor database maintenance Permit to Work (PTW) administration
• Liaise with suppliers to obtain quotations and raise purchase orders
• Coordinate and issue PPE including safety boots and uniforms.
• Coordinate employee training requirements including: Maintaining training records and certifications booking and organising training sessions auditing training records and compliance gaps and producing monthly training reports
• Support Health & Safety administration by providing documentation training records and operational data for investigations.
• Maintain building security systems key issue logs and access control processes.
• Complete general administration duties including scanning filing and maintaining operational documentation.
• Support employee engagement activities
• Participate in the Health & Safety Committee.
• Provide operational support across departments as required.

Qualifications and Skills

Required

• Previous experience in an administration or coordination role within a manufacturing or industrial environment.
• Strong organisational and multitasking abilities.
• Experience with payroll administration and time management systems.
• Good understanding of health & safety procedures and compliance.
• Proficient in Microsoft Office.
• Strong communication and problem-solving skills.
• Ability to work independently and manage competing priorities.

Desirable

• Experience in facilities coordination or contractor management.
• Health & Safety or First Aid qualifications.
• Experience supporting training and compliance systems.
• Experience with ERP software

Salary and Benefits

• Competitive Salary
• 33 Holidays a year inclusive of Bank Holidays (option to sell/carry over)
• The opportunity to progress your career within a fast-growing innovative Company.
• Staff rewards & discounts on our KeyStaff platform.
• Health Assured (Employee Assistance Program).
• Life Assurance