Office Manager

About Comms365

Comms365 part of the Wireless Logic Group is a UK-based provider of resilient always-on business Internet connectivity delivering 4G/5G fixed-line bonded Internet SD-WAN and network security solutions to organisations that cant afford downtime. Founded in 2008 the company owns and manages its own Cisco-based core network and counts clients like Moonpig BT and The Entertainer among its customers.

Job Description

Were looking for a highly organised and proactive Office Manager and People Administrator to support the day-to-day operations of Comms365. This is a varied responsible role combining HR administration office management and executive support acting as a central point of coordination for the business ensuring the smooth running of the office supporting our people processes and assisting the executive team with organisational and administrative needs.

This role requires excellent attention to detail strong communication skills and the ability to juggle multiple priorities in a fast-paced environment.

What Youll Do

HR Administration

• Maintain accurate employee records and HR documentation
• Support recruitment job postings interview coordination onboarding
• Manage new starter and leaver processes
• Maintain HR systems and employee files in line with compliance requirements
• Assist with performance review cycles and HR reporting
• Coordinate training certifications and professional development records
• Monitor staff leave absence and HR policies
• Collaborate with Group HR to help maximise people performance
• Support payroll administration by liaising with finance

Office Management

• Ensure the efficient day-to-day running of the Milton Keynes office
• Manage office suppliers equipment and facilities
• Coordinate office services including IT equipment security access and workspace setup
• Organise internal meetings company events and staff briefings
• Maintain office policies procedures and documentation
• Manage incoming correspondence calls and visitors
• Oversee office budgets and general administrative expenses where required

Executive Assistant Support

• Manage diaries and calendars for members of the executive team
• Schedule and coordinate meetings
• Prepare documents presentations and reports
• Organise travel and accommodation
• Record meeting notes and track key actions
• Support board meetings and executive briefings
• Assist with confidential correspondence and sensitive documentation

What Were Looking For

Essential

• Previous experience in HR administration office management or an executive assistant role
• Excellent organisational and time management skills
• Strong written and verbal communication
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office (Outlook Word Excel PowerPoint)
• Ability to prioritise and manage multiple tasks simultaneously

Desirable

• Experience in an SME or technology/telecommunications environment
• Familiarity with HR systems and payroll coordination
• Experience supporting senior executives or leadership teams
• Knowledge of UK employment practices and HR compliance
• Strong customer service skills with a passion for exceeding expectations
• Track record of setting and delivering KPIs and SLAs to a high standard

Key Competencies

• Professional approachable and highly dependable
• Strong attention to detail
• Proactive and solutions-oriented
• Comfortable working independently taking initiative and coordinating other teams and individuals
• Able to build positive relationships across the organisation

What We Offer

• A varied and responsible role in a growing technology company
• The opportunity to work closely with senior leadership
• A collaborative and supportive working environment
• Competitive salary and benefits package

#LI-AP1

#LI-Onsite

We know the world has changed and we want to offer our employees the chance to collaborate at our unique office spaces whilst enjoying the convenience of working from home. Weve adopted a hybrid working approach to give more flexibility on where and how we work. Youll find out more about what this means for this role during the recruitment process but we are currently excited to have our employees experience our office culture as much as possible.

Wireless Logic Group unites and brings people together. We accomplish this when we lead with a lens of diversity equity and inclusion in everything we do. As a global company that drives culture we aim to reflect the worlds diverse voices both internally and externally to ensure success in our mission.

By applying for this role you are consenting for us to hold and process your data in compliance with the General Data Protection Regulations. If you have any questions or wish to exercise your right to access erase or restrict the holding or processing of your data please contact us () and we will respond to your query as soon as possible.